Hybrid Practice Assistant — Legal Admin Pro

K&L Gates LLP incorporated; Pittsburgh (Allegheny County); Híbrido; USD 64.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Prescription Drug Coverage

401(k) Retirement Plan

Paid Time Off

Relocation assistance

Wellness programs

Descripción de la vacante

K&L Gates LLP is seeking a detail‑oriented Practice Assistant for our Pittsburgh office. The role involves supporting multiple lawyers with legal documents, filings, invoices, and travel coordination, while maintaining confidentiality and a strong client service focus.

The position is hybrid in Pittsburgh, requiring independent work and collaboration with timekeepers and staff. Prior law firm experience and proficiency with MS Office, iManage, and billing systems are valued assets.

Formación

• Excellent client service skills.
• Positive attitude and team synergy.
• Developing and maintaining effective relationships with internal and external clients.
• Using sound judgment and problem resolution to achieve positive business results.
• Strong communication, grammar, and coordination across teams.

Responsabilidades

• Creating, editing, and proofreading correspondence and practice area‑specific legal documents, generating document comparison reports, and binding.
• Creating and editing charts and spreadsheets with basic formulas.
• Creating and editing PowerPoint presentations.
• Preparing and coordinating court and other legal filings (physical and ECF).
• Assisting with new business intake processes (conflict checks, file opening requests, engagement letters).
• Maintaining organized electronic and physical file systems.
• Coordinating daily time recording for timekeepers.
• Preparing monthly client invoices and coordinating with reviewers.
• Drafting alternative fee arrangements and submitting expense reports.
• Coding and submitting vendor invoices for payment.
• Providing research support using firm resources.
• Assisting with training and orientation for staff.

Conocimientos

Client service

Teamwork

Time management

Attention to detail

Discretion

Herramientas

Microsoft Office Suite

iManage

Concur

Basware

Intapp Time

Forte

Litera

Adobe Acrobat Pro

Descripción del empleo

K&L Gates LLP is seeking a detail‑oriented Practice Assistant for our Pittsburgh office. The role involves supporting multiple lawyers with legal documents, filings, invoices, and travel coordination, while maintaining confidentiality and a strong client service focus.

The position is hybrid in Pittsburgh, requiring independent work and collaboration with timekeepers and staff. Prior law firm experience and proficiency with MS Office, iManage, and billing systems are valued assets.