Legal Practice Coordination Case Assistant

McGuireWoods LLP; Pittsburgh (Allegheny County); Ibrido; USD 52.000 - 70.000; Tempo pieno

Descrizione del lavoro

McGuireWoods LLP is seeking a Legal Practice Coordination Case Assistant in Pittsburgh to support transactional, litigation, and counseling practice areas. The role requires high organization, excellent written and verbal communication, and a proactive, process-oriented mindset in a fast-paced environment.

You will maintain matter lists, track deadlines, handle due diligence, coordinate filings, and assist with document preparation and redlines.

Competenze

• Bachelor's degree required.
• Experience in a law firm or professional services preferred.
• Excellent technical skills with Microsoft Office and willingness to learn new platforms, including legal AI tools.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Self-starter with initiative and accountability for assignments.
• Resourceful and proactive problem-solver who can work with minimal direction.
• Ability to maintain confidentiality and follow through on tasks.

Mansioni

• Maintain matter and team task lists, track deadlines, assignments, deliverables, and open items.
• Assist with due diligence, virtual data rooms, document requests, closing checklists, signature coordination, and transaction logistics.
• Coordinate filings, maintain matter files, organize productions and supporting materials, track requests, and assist with document preparation.
• Prepare redlines and comparisons, proofread and format documents, manage versions across DMS and AI tool vaults, and assemble document packages.
• Support attorneys and team members by coordinating assignments, anticipating next steps, and resolving workflow issues.
• Perform additional duties as needed.

Conoscenze

Written communication

Verbal communication

Organizational skills

Attention to detail

Deadline-driven

Self-starter

Problem-solving

Independent work

Process-oriented

Formazione

Bachelor's degree

Strumenti

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Legal AI tools

Descrizione del lavoro

Overview

McGuireWoods LLP has an opportunity for a Legal Practice Coordination Case Assistant to join our Pittsburgh team. The Case Assistant for legal practice coordination provides support across the office's transactional, litigation, and counseling practices. A strong candidate for this position is highly organized, possesses excellent written and verbal communication skills, is process-oriented, and is eager to learn and grow in a fast-paced, deadline-driven environment.

Overview

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option, allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Maintain matter and team task lists, track deadlines, assignments, deliverables, and open items
• Assist with due diligence, virtual data rooms, document requests, closing checklists, signature coordination, and transaction logistics
• Coordinate filings, maintain matter files, organize productions and supporting materials, track requests, and assist with document preparation
• Prepare redlines and comparisons, proofread and format documents, manage versions across document management systems and AI tool vaults, and assemble document packages
• Support attorneys and other members of the team by coordinating assignments, anticipating next steps, and resolving outstanding needs and routine workflow issues
• Perform additional duties as needed

Qualifications

• Bachelor's degree required
• Experience in a law firm or professional services firm preferred
• Excellent technical skills and experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and willingness to learn new technology platforms, including legal AI tools
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines in a fast-paced environment
• Self-starter with a strong work ethic, positive attitude, and willingness to take initiative and assume responsibility for assignments
• Resourceful and proactive problem-solver who anticipates needs, identifies issues, and takes appropriate action without requiring constant direction
• Strong sense of ownership and accountability, with demonstrated ability to follow through on assignments, track outstanding items, and communicate progress
• Excellent written and verbal communication skills, including responsiveness, professionalism, and the ability to work collaboratively with attorneys and professional staff
• Ability to exercise sound judgment, maintain confidentiality, adapt to changing priorities, and work independently with minimal supervision
• Process-oriented mindset with an interest in developing and maintaining efficient organizational systems and workflows