Legal Assistant

CB Partners, LLC; Los Angeles (CA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

CB Partners, in collaboration with a respected law firm, seeks an Attorney Practice Coordinator for a hybrid role in Los Angeles. You will provide high-level support to multiple attorneys, manage calendars, filings, and client matters, and coordinate across departments to ensure efficient service.

The ideal candidate brings 5+ years as a litigation secretary, proficiency with Office and CRM tools, and a sharp eye for detail in a fast-paced legal environment. Equal opportunity employer.

Qualifications

• Strong organizational and multitasking skills with the ability to meet deadlines in a fast-paced environment.
• Minimum 5 years of experience as a litigation secretary.
• Experience working across multiple client databases and software platforms.
• Excellent written, verbal, and interpersonal communication skills.
• High attention to detail, including proofreading and quality control.
• Proficient in Microsoft Office Suite and web-based applications.
• Skilled in document management, legal support, and office administration.

Responsibilities

• Coordinate attorney support resources across the Attorney Resource Team and internal departments.
• Prepare and submit complete, accurate requests with supporting documentation.
• Collaborate with case teams to prevent duplicate requests and ensure workflow efficiency.
• Monitor court and case deadlines, notifying attorneys of upcoming requirements.
• Create, maintain, and update matters within Virtual Binder.
• Prepare accurate Tables of Contents and Authorities for filings.
• Coordinate preparation, filing, and service of documents with courts and agencies.
• Electronically file documents with courts in compliance with rules.
• Ensure timely filing in NetDocuments.
• Create New Client Matters per firm policies.
• Coordinate transcription services for recorded materials.
• Print, assemble, and distribute documents with office services teams.
• Maintain attorney and client contact info via Outlook and InterAction CRM.
• Track daily assignments and report progress via task logs.
• Review and revise client pre-bills to support accurate billing.

Skills

Organizational skills

Multitasking

Deadline management

Strong communication

Attention to detail

Legal support

Office administration

Tools

Microsoft Office Suite

Outlook

InterAction CRM

Job description

CB Partners is partnering with a respected law firm to identify an Attorney Practice Coordinator for a hybrid opportunity. This role provides high-level support to multiple attorneys, requiring strong organizational, communication, and time management skills. The ideal candidate will have experience with legal document preparation, court filings, deadline management, and attorney support, along with knowledge of state and federal court procedures. This is an excellent opportunity to join a collaborative team in a fast-paced legal environment while enjoying the flexibility of a hybrid work schedule.

Key Responsibilities

• Coordinate attorney support resources across the Attorney Resource Team and key internal departments, including calendaring and billing teams.
• Prepare and submit complete, accurate requests to the Attorney Resource Team, ensuring all instructions and supporting documentation are provided.
• Collaborate with case teams to prevent duplicate requests and ensure efficient workflow management.
• Monitor court and case-related deadlines, proactively notifying attorneys of upcoming requirements.
• Create, maintain, and update matters within Virtual Binder.
• Prepare accurate and timely Tables of Contents (TOCs) and Tables of Authorities (TOAs) for legal filings.
• Coordinate the preparation, finalization, filing, and service of legal documents with courts, administrative agencies, and opposing parties.
• Electronically file documents with courts and agencies in compliance with applicable procedural rules.
• Ensure documents are filed promptly and accurately in NetDocuments.
• Create and submit New Client Matters (NCMs) in accordance with firm policies and standards.
• Coordinate transcription services for recorded audio and case-related materials.
• Partner with office services teams to print, assemble, and distribute legal documents and case materials.
• Maintain attorney and client contact information through Outlook and InterAction CRM.
• Track and report daily assignments, projects, and completed tasks through detailed task logs.
• Review and revise client pre-bills as needed to support accurate billing and client reporting.

Qualifications

• Strong organizational and multitasking skills with the ability to meet deadlines in a fast-paced environment.
• Minimum 5 years of experience as a litigation secretary.
• Experience working across multiple client databases and software platforms.
• Excellent written, verbal, and interpersonal communication skills.
• High attention to detail, including proofreading and quality control.
• Proficient in Microsoft Office Suite and web-based applications.
• Skilled in document management, legal support, and office administration.

We are an equal opportunity employer and our company is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.