Hybrid Legal Administrative Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Year-end discretionary bonuses

Comprehensive health care and 401(k)

Generous paid time off

Professional development opportunities

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Los Angeles is seeking an Administrative Practice Coordinator for a hybrid role. This position supports calendars, travel, billing, and document management across the firm, collaborating with partners and staff.

Applicants should have a bachelor’s degree and at least two years of law-firm or professional services experience; strong computer skills with Outlook, Excel, PivotTables and PowerPoint are preferred.

Qualifications

• Bachelor’s degree required.
• Minimum two years of related experience in a law firm or professional services environment is preferred.
• Strong computer skills with Outlook, Excel, PivotTables and PowerPoint.

Responsibilities

• Coordinates travel, including visa/passport materials, and manages calendaring and scheduling requests.
• Enters attorneys’ time records, submits expense reports and assists with vendor invoices.
• Collaborates with Partners and Client Accounting to ensure accurate client billing.
• Supports document management and records retention and performs printing, scanning, and quality control tasks.
• Manages high-volume, multi-matter calendaring for partners and updates calendars with bios, talking points, and conference agendas.
• Maintains high-volume partner inboxes and compiles end-of-day open-items lists for review.
• Drafts weekly matters reports with case descriptions and assigned teams; circulates suspense numbers and client/matter numbers.
• Flags and routes client billing communications to the billing team.

Skills

Customer service

Professionalism

Attention to detail

Multitasking

Teamwork

Communication

Instruction following

Adaptability

Education

Bachelor’s degree

Tools

Outlook

Excel

PivotTables

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Los Angeles is seeking an Administrative Practice Coordinator for a hybrid role. This position supports calendars, travel, billing, and document management across the firm, collaborating with partners and staff.

Applicants should have a bachelor’s degree and at least two years of law-firm or professional services experience; strong computer skills with Outlook, Excel, PivotTables and PowerPoint are preferred.