Hybrid Legal Administrative Assistant (Litigation)

Wilson Elser - Business & Legal Professionals; Houston (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k match

Generous PTO

Job summary

Wilson Elser - Business & Legal Professionals in Houston is seeking a Legal Administrative Assistant to provide essential litigation support within a fast-paced national firm. You will manage case matters, coordinate filings and calendars, and ensure smooth communication to support high-quality legal services.

This role requires handling confidential information, preparing and proofreading documents, and assisting with billing and vendor coordination in a hybrid in-office setting.

Qualifications

• High school Diploma or equivalent required.
• 5+ years of administrative experience, preferably within a law firm or litigation.
• Familiarity with legal terminology, document formatting, and court procedures.
• Experience with electronic filing systems required.
• Professional communication with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks and file management
• Prepare, format, proofread, and edit legal documents and court filings
• File documents in state, federal, and appellate courts using electronic filing applications
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files in the document management system
• Maintain case calendars and appearance reports
• Enter attorney time and assist with billing support and budgets
• Manage vendor invoices and reimbursements
• Assist with client billing inquiries and collections
• Support additional projects and operational initiatives

Skills

Legal terminology

Electronic filing

Communication skills

Organizational skills

Confidentiality

Hybrid work

Education

High school diploma or equivalent

Job description

Wilson Elser - Business & Legal Professionals in Houston is seeking a Legal Administrative Assistant to provide essential litigation support within a fast-paced national firm. You will manage case matters, coordinate filings and calendars, and ensure smooth communication to support high-quality legal services.

This role requires handling confidential information, preparing and proofreading documents, and assisting with billing and vendor coordination in a hybrid in-office setting.