Hybrid Litigation Support Administrator

Wilson Elser - Attorneys; Los Angeles (CA); Hybrid; USD 62,000 - 97,000; Full time

Benefits offered by this job

Hybrid work arrangement

Free parking

Job summary

Wilson Elser in Los Angeles is seeking a Legal Administrative Assistant to provide essential administrative and litigation support to a team of attorneys in a fast-paced law firm setting.

The role requires 3+ years in civil litigation, strong organizational skills, and proficiency with filing systems; it offers a hybrid work arrangement and competitive benefits including 401(k) and insurance options.

Qualifications

• 3+ years of civil litigation experience, preferably within a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects operational initiatives as needed

Skills

Civil litigation experience

Legal terminology

Electronic filing systems

Communication skills

Organization skills

Confidentiality

In-office/hybrid environment

Education

High school Diploma or equivalent

Job description

Wilson Elser in Los Angeles is seeking a Legal Administrative Assistant to provide essential administrative and litigation support to a team of attorneys in a fast-paced law firm setting.

The role requires 3+ years in civil litigation, strong organizational skills, and proficiency with filing systems; it offers a hybrid work arrangement and competitive benefits including 401(k) and insurance options.