Hybrid Legal Administrative Assistant - Litigation Support

Wilson Elser; Dallas (TX); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser in Dallas is seeking a Legal Administrative Assistant to provide administrative and litigation support within a fast-paced law firm environment. You will assist attorneys, manage matter openings/closings, and coordinate filings and calendars to ensure timely delivery of high-quality legal services.

The role requires handling court filings, file management, and billing support, with strong organization and confidentiality.

Qualifications

• Familiarity with legal terminology and court procedures.
• Experience with document formatting and court filings.
• Experience with electronic filing systems preferred.
• Professional communication with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills and ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress).
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets and collections.
• Support additional projects and operational initiatives as needed.

Skills

Legal terminology

Document formatting

Court procedures

Electronic filing

Professional communication

Time management

Confidentiality

Hybrid work

Education

High school diploma

Tools

File & ServeXpress

Job description

Wilson Elser in Dallas is seeking a Legal Administrative Assistant to provide administrative and litigation support within a fast-paced law firm environment. You will assist attorneys, manage matter openings/closings, and coordinate filings and calendars to ensure timely delivery of high-quality legal services.

The role requires handling court filings, file management, and billing support, with strong organization and confidentiality.