Hybrid Legal Administrative Assistant: Litigation Support

Wilson Elser - Business & Legal Professionals; Detroit (MI); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discounts

Job summary

Wilson Elser is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced, collaborative firm environment. The role involves case management, filing, calendars, and ensuring smooth communication to deliver high-quality legal services.

The ideal candidate will have a high school diploma, 3+ years of administrative experience, familiarity with legal terminology and court procedures, and strong organizational skills in a hybrid in-office setting.

Qualifications

• High school Diploma or equivalent required.
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquires
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects operational initiatives as needed

Skills

Administrative experience

Legal terminology

Document formatting

Court procedures

Professional communication

Strong organizational skills

Confidentiality

Hybrid work environment

Education

High school diploma or equivalent

Tools

Electronic filing systems

Job description

Wilson Elser is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced, collaborative firm environment. The role involves case management, filing, calendars, and ensuring smooth communication to deliver high-quality legal services.

The ideal candidate will have a high school diploma, 3+ years of administrative experience, familiarity with legal terminology and court procedures, and strong organizational skills in a hybrid in-office setting.