Hybrid ITS Administrative Assistant: Scheduling & Ops

University Of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The University of Michigan ITS Administrative Assistant, Intermediate role is a full-time position within the ITS Administration & System Operations department. The role provides administrative support to Facilities, Purchasing & Contract functions and manages the System Operations Division.

The successful candidate will be resourceful, detail-oriented, and capable of balancing multiple responsibilities with accountability.

Qualifications

• High School Diploma or equivalent.
• 2 to 4 years of Administrative Support experience.
• Proficiency with Microsoft Office and Google Suite.
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks
• Strong problem-solving skills

Responsibilities

• Manage complex calendars, including scheduling meetings and resolving conflicts
• Coordinate and schedule interviews for candidates and hiring teams
• Process onboarding and offboarding TDx tickets for new hires and departing staff
• Maintain and manage Dome Room reservations
• Track and support timekeeping processes
• Attend Lead Team meetings and record accurate meeting notes and action items
• Coordinate travel arrangements and event planning as requested
• Provide hosting support for meetings and events when needed
• Support purchasing and contract-related administrative processes

Skills

Administrative experience

Time management

Attention to detail

Multitasking

Problem-solving

Organizational skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

The University of Michigan ITS Administrative Assistant, Intermediate role is a full-time position within the ITS Administration & System Operations department. The role provides administrative support to Facilities, Purchasing & Contract functions and manages the System Operations Division.

The successful candidate will be resourceful, detail-oriented, and capable of balancing multiple responsibilities with accountability.