Hybrid IT Project & Administrative Coordinator

City of Durham; Durham (NC); Hybrid; USD 65,000 - 77,000; Full time

Job summary

City of Durham is seeking an IT Project & Administrative Coordinator in the Technology Solutions Department. This hybrid role combines enterprise project coordination with executive-level administrative support to department leadership.

The position reports to the Financial Services Manager and supports Project Managers and Assistant Directors. Responsibilities include maintaining calendars, scheduling meetings, taking minutes, preparing reports and dashboards, arranging travel, processing

Qualifications

• Associate's degree in business administration, information technology, public administration, office management, or a related field.
• Three years of progressively responsible administrative, coordination, or project support experience, including at least one year supporting senior-level management in government/public sector.
• Bachelor's degree in a related field is a plus.
• Strong minute-taking, documentation, and business writing skills.
• Experience with Microsoft 365 and enterprise software implementations in a public-sector environment.

Responsibilities

• Maintain detailed project calendars, schedules, and task trackers; manage complex executive calendars and resolve conflicts.
• Schedule and prepare for meetings; capture accurate minutes, decisions, and action items; distribute summaries.
• Prepare reports, presentations, status updates, and dashboards for internal/external audiences on a regular cadence.
• Arrange travel and process authorizations; reconcile invoices, purchase card transactions, and supporting documentation.
• Timekeeping for temporary employees and interns; track hours against annual cap; coordinate with HR.

Job description

City of Durham is seeking an IT Project & Administrative Coordinator in the Technology Solutions Department. This hybrid role combines enterprise project coordination with executive-level administrative support to department leadership.

The position reports to the Financial Services Manager and supports Project Managers and Assistant Directors. Responsibilities include maintaining calendars, scheduling meetings, taking minutes, preparing reports and dashboards, arranging travel, processing