Hybrid Project Coordinator for IT & Executive Programs

UAB Medicine; University (FL); Hybrid; USD 30,000 - 48,000; Full time

Job summary

UAB Medicine seeks a Project Coordinator-ENT to draft reports for program managers, manage calendars, meetings, and travel, and assist with budget and deliverables. The role supports executive leadership and requires coordination across departments to resolve issues and ensure projects stay on plan.

The position may be hybrid after onboarding, with responsibilities spanning scheduling, communications, and documentation for enterprise IT services. Competitive hourly compensation is offered.

Qualifications

• Associate's degree in Information Systems or a related field and three years of related experience required.
• Strong prioritization and time-management abilities.
• Excellent verbal and written communication and customer service skills.
• Proficient use of Outlook, Word, Excel and PowerPoint.

Responsibilities

• Completes administrative tasks for executive leaders and their units including, but not limited to, managing calendars, scheduling meetings, managing meeting agendas and taking meeting minutes, arranging travel accommodations and reimbursements, interfacing with internal and external constituencies, confidential office and administrative support functions, processing of orders and payments, and assisting customers with executive leadership needs.
• Coordinates facilities and space management activities for assigned locations.
• Conducts and coordinates special projects for executive leadership. May include event planning and coordination.
• Coordinates preparation and dissemination of planning documents, marketing materials, status reports, and other relevant communications for the organization and its working groups.
• Processes IT service billing transactions including the creation revenue financial reports and analyses leveraging department protocols and procedures.
• Assists with contract administration in partnership with appropriate UAB IT departments.
• Performs additional duties as assigned for the success of the department.

Skills

Time management

Attention to detail

Verbal & written communication

Customer service

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Oracle Finance

Education

Associate's degree in Information Systems or related field

Tools

Oracle Finance

Job description

UAB Medicine seeks a Project Coordinator-ENT to draft reports for program managers, manage calendars, meetings, and travel, and assist with budget and deliverables. The role supports executive leadership and requires coordination across departments to resolve issues and ensure projects stay on plan.

The position may be hybrid after onboarding, with responsibilities spanning scheduling, communications, and documentation for enterprise IT services. Competitive hourly compensation is offered.