Hybrid HVAC Estimator & Proposals Lead

System One; Chandler (AZ); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

401(k)

PTO

Hybrid schedule

Company laptop

Cellphone

Paid holidays

Sick time

Job summary

System One in Chandler, AZ is seeking an HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Responsibilities include reviewing reports, preparing labor/material/equipment costs, sourcing pricing, drafting and tracking proposals, and coordinating handoffs to service and

Qualifications

• 2–5+ years of HVAC estimating or service coordination experience.
• Strong knowledge of commercial/residential HVAC systems and repair practices.
• Proficiency with Excel, CRM systems and estimating software.
• Excellent communication and customer service skills.

Responsibilities

• Review technician reports, service notes and site photos to develop repair and replacement estimates.
• Prepare accurate labor, material and equipment cost estimates.
• Source pricing and negotiate with vendors and subcontractors.
• Draft, submit and track proposals and repair quotes.
• Coordinate sold-job handoffs to service and operations teams.
• Manage purchase orders, equipment lead times and material tracking.
• Serve as primary contact for customers regarding estimates and proposal status.
• Maintain estimating logs and CRM/COINS records and support process improvements.

Skills

HVAC estimating

Project coordination

Customer service

Communication

Tools

Excel

CRM systems

Estimating software

Job description

System One in Chandler, AZ is seeking an HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Responsibilities include reviewing reports, preparing labor/material/equipment costs, sourcing pricing, drafting and tracking proposals, and coordinating handoffs to service and