HVAC Sales Estimator

Sunstate Mechanical Services, LLC; Arizona; Hybrid; USD 85,000 - 140,000; Full time

Benefits offered by this job

Vehicle allowance

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Sunstate Mechanical Services, LLC is seeking a results-driven Commercial HVAC Estimator & Sales Representative to drive growth across the Arizona market. This hybrid role combines estimating expertise with relationship-based sales, guiding customers from concept through project close.

The ideal candidate will read plans effectively, interpret specs, and develop detailed cost estimates while building strong client relationships across commercial sectors.

Qualifications

• 5+ years of experience in commercial HVAC estimating, sales, or project management.
• Strong knowledge of HVAC systems (RTUs, VRF, chillers, boilers, ductwork, controls).
• Ability to read and interpret blueprints, specifications, and construction documents.
• Proficiency with estimating software and Microsoft Office Suite.
• Valid driver’s license, clean driving record and ability to travel locally.

Responsibilities

• Review project plans, specifications, and bid documents for commercial HVAC systems.
• Perform accurate takeoffs and develop detailed cost estimates (labor, materials, equipment, subcontractors).
• Solicit and evaluate vendor/subcontractor pricing.
• Identify value engineering opportunities and present alternatives.
• Prepare bid proposals, scope clarifications, and exclusions.
• Maintain estimating database and historical cost records relevant to Arizona conditions.
• Develop and maintain relationships with general contractors, developers, property managers, and owners.
• Identify and pursue new business opportunities across commercial sectors (office, healthcare, industrial, education, retail).
• Conduct site visits, client meetings, and needs assessments.
• Present proposals, negotiate pricing, and close deals.
• Track leads, bids, and pipeline activity using CRM tools.
• Coordinate with project managers to ensure smooth transition from awarded jobs to execution.
• Participate in kickoff meetings and assist with scope alignment.
• Support change order pricing and client communication throughout project lifecycle.

Skills

HVAC estimating

Sales

Project management

Blueprints

Estimating software

Tools

Bluebeam

Pro-Core

Trimble

FastEST

Job description

We are seeking a results-driven Commercial HVAC Estimator & Sales Representative to support growth across the Arizona market. This hybrid role combines technical estimating expertise with relationship-based sales, targeting new construction, tenant improvement, retrofit, and service opportunities. The ideal candidate understands regional market conditions, excels at interpreting plans/specs, and can confidently guide customers from concept through project close.

Key Responsibilities

• Review project plans, specifications, and bid documents for commercial HVAC systems
• Perform accurate takeoffs and develop detailed cost estimates (labor, materials, equipment, subcontractors)
• Solicit and evaluate vendor/subcontractor pricing
• Identify value engineering opportunities and present alternatives
• Prepare bid proposals, scope clarifications, and exclusions
• Maintain estimating database and historical cost records relevant to Arizona conditions

Sales & Business Development

• Develop and maintain relationships with general contractors, developers, property managers, and owners
• Identify and pursue new business opportunities across commercial sectors (office, healthcare, industrial, education, retail)
• Conduct site visits, client meetings, and needs assessments
• Present proposals, negotiate pricing, and close deals
• Track leads, bids, and pipeline activity using CRM tools

Project Handoff & Support

• Coordinate with project managers to ensure smooth transition from awarded jobs to execution
• Participate in kickoff meetings and assist with scope alignment
• Support change order pricing and client communication throughout project lifecycle

Market & Compliance Awareness

• Stay current with Arizona codes, energy standards, and permitting processes
• Monitor local market trends, labor conditions, and competitor activity

Qualifications

Required:

• 5+ years of experience in commercial HVAC estimating, sales, or project management
• Strong knowledge of HVAC systems (RTUs, VRF, chillers, boilers, ductwork, controls)
• Ability to read and interpret blueprints, specifications, and construction documents
• Proficiency with estimating software and Microsoft Office Suite
• Valid driver’s license, clean driving record and ability to travel locally

Preferred:

• Experience in the Arizona or Southwest U.S. construction market
• Experience with Wet-Side Mechanical and Plumbing Estimation
• Familiarity with software such as Bluebeam, Pro-Core, Trimble, FastEST or similar estimating tools
• Established network of local contractors, developers, or facility managers
• Background in mechanical contracting or engineering
• Strong analytical and problem-solving skills
• Effective communication and negotiation abilities
• High attention to detail and organizational skills
• Self-motivated with a results-oriented mindset
• Ability to manage multiple bids and deadlines simultaneously
• Base salary + commission/bonus structure tied to sales and awarded projects
• Vehicle allowance or company vehicle
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Ongoing training and professional development
• Combination of office, remote work, and field/site visits
• Fast-paced, deadline-driven environment aligned with construction bid cycles
• Collaboration with internal teams, subcontractors, and clients

Equal Opportunity Employer Statement

Sunstate Mechanical and its affiliates are proud to be Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.