Building Services Estimator & Proposal Coordinator

Comfort Systems USA (Southwest), Inc.; Chandler (AZ); Hybrid; USD 41,328 - 55,104; Full time

Benefits offered by this job

Paid Time Off

Health insurance

401(k) plan

Company-provided laptop

Company-provided cellphone

Job summary

Comfort Systems USA (Southwest), Inc. is seeking a highly organized HVAC Service Estimator & Proposal Coordinator in Chandler, Arizona. This role will involve estimating costs, drafting proposals, and managing communication with clients. The ideal candidate will have 2–5 years of experience in HVAC estimation or service coordination, along with strong technical knowledge of HVAC systems.

The position offers a hybrid work schedule post-probation, along with comprehensive benefits including paid time off and health insurance.

Qualifications

• Minimum 2–5 years of experience in commercial or residential HVAC estimating.
• Strong understanding of HVAC systems and general repair/installation practices.
• Excellent written and verbal communication skills.

Responsibilities

• Review diagnostic reports and determine scope of work for repairs.
• Calculate material, parts, and labor costs; evaluate vendor quotations.
• Draft and submit professional repair quotes and proposals.

Skills

HVAC estimating

Technical knowledge of HVAC systems

Communication skills

Time management

Software proficiency (HVAC software, MS Office 365)

Job description

We are seeking a highly organized and commercially driven HVAC Service Estimator & Proposal Coordinator to support our growing service and maintenance department. In this role, you will act as the crucial link between our field technicians, sales team, and clients. You will be responsible for reviewing field reports, sourcing vendor pricing, estimating costs, and drafting professional proposals to ensure accurate and profitable project execution.

Key Responsibilities

• Estimate Development: Review diagnostic reports, service notes, and site photos from field technicians to determine the scope of work for repairs, replacements, and retrofits.
• Pricing & Take-offs: Calculate accurate material, parts, and labor costs; solicit and evaluate competitive quotations from vendors and subcontractors.
• Proposal Coordination: Draft, format, and submit timely, professional repair quotes and proposals to clients (within 24 to 48hours); track follow‑ups, LOIs, and pending approvals.
• Job Handoffs: Create sold‑job packages and transition approved work smoothly to Service Coordinators and field operations teams.
• Vendor & Parts Management: Work with procurement or parts department to confirm equipment lead times, issue purchase orders, and track material status.
• Customer Communication: Act as primary point of contact with clients, answering questions regarding proposals and keeping all parties informed of estimate statuses.
• Process Tracking: Manage estimating logs, update company COINS software, and assist in identifying areas for cost savings and process improvements.

Qualifications & Skills

• Experience: Minimum 2‑5 years of experience in commercial or residential HVAC estimating, service coordinating, or field service.
• Technical Knowledge: Strong understanding of HVAC systems, parts, and general repair/installation practices.
• Software Proficiency: Experience with HVAC estimating software, MS Office 365 (especially Excel), and CRM platforms.
• Communication Skills: Excellent written and verbal communication skills; ability to write clear scopes of work and speak confidently with clients and technicians.
• Time Management: Exceptional organizational skills with the ability to manage multiple quotes, meet strict deadlines, and prioritize competing tasks.

Compensation & Benefits

• Pay Structure: Hourly
• Paid Time Off: PTO, sick time, and paid holidays
• Schedule: Hybrid – upon probationary period
• Equipment: Company‑provided laptop, cellphone
• Insurance & 401(k): Health insurance and 401(k)

At Comfort Systems USA Southwest, we believe in the power of great people. We are more than just a company; we are a community of dedicated professionals committed to providing top‑notch HVAC and mechanical services. Our success is driven by our team’s passion, innovation, and commitment to excellence. If you’re looking for a rewarding career with a company that values your skills and supports your growth, Comfort Systems USA Southwest is the place for you.