HVAC Service Estimator & Proposal Coordinator

System One; Chandler (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

401(k)

PTO

Hybrid schedule

Company laptop

Cellphone

Paid holidays

Sick time

Job summary

System One in Chandler, AZ is seeking an HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Responsibilities include reviewing reports, preparing labor/material/equipment costs, sourcing pricing, drafting and tracking proposals, and coordinating handoffs to service and

Qualifications

• 2–5+ years of HVAC estimating or service coordination experience.
• Strong knowledge of commercial/residential HVAC systems and repair practices.
• Proficiency with Excel, CRM systems and estimating software.
• Excellent communication and customer service skills.

Responsibilities

• Review technician reports, service notes and site photos to develop repair and replacement estimates.
• Prepare accurate labor, material and equipment cost estimates.
• Source pricing and negotiate with vendors and subcontractors.
• Draft, submit and track proposals and repair quotes.
• Coordinate sold-job handoffs to service and operations teams.
• Manage purchase orders, equipment lead times and material tracking.
• Serve as primary contact for customers regarding estimates and proposal status.
• Maintain estimating logs and CRM/COINS records and support process improvements.

Skills

HVAC estimating

Project coordination

Customer service

Communication

Tools

Excel

CRM systems

Estimating software

Job description

HVAC Service Estimator & Proposal Coordinator

Chandler, AZ | Full-Time | Hybrid Opportunity

We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Key Responsibilities

• Review technician reports, service notes, and site photos to develop repair and replacement estimates
• Prepare accurate labor, material, and equipment cost estimates
• Source pricing and negotiate with vendors and subcontractors
• Draft, submit, and track professional proposals and repair quotes
• Coordinate sold-job handoffs to service and operations teams
• Manage purchase orders, equipment lead times, and material tracking
• Serve as a primary point of contact for customers regarding estimates and proposal status
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives

Qualifications

• 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
• Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
• Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
• Excellent communication and customer service skills
• Strong organizational skills with the ability to manage multiple deadlines and priorities

What’s Offered

• Competitive hourly pay
• PTO, paid holidays, and sick time
• Hybrid work schedule available after introductory period
• Company-provided laptop and cellphone
• Health insurance, 401(k), and additional benefits

Ref: #673-STS Denver