HVAC Estimator & Proposal Specialist (Hybrid)

Comfort Systems USA Southwest; Chandler (AZ); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

PTO and holidays

Hybrid work after probation

Company laptop

Cellphone

Health insurance

401(k)

Job summary

Comfort Systems USA Southwest is seeking an organized HVAC Service Estimator & Proposal Coordinator to support our service and maintenance department. You will review field reports, source pricing, estimate costs, and draft professional proposals to ensure profitable project execution.

The role acts as a bridge between field technicians, sales, and clients. The position requires 2–5 years in HVAC estimating or service coordination, strong communication, and proficiency with estimating software,

Qualifications

• Minimum 2–5 years in commercial or residential HVAC estimating or service coordination.
• Strong understanding of HVAC systems, parts and repair/installation practices.
• Proficient with HVAC estimating software, Excel, and CRM tools.

Responsibilities

• Review diagnostic reports, service notes, and site photos to determine scope of work.
• Calculate material, parts, and labor costs; solicit vendor quotes.
• Draft and submit professional repair quotes and proposals within 24–48 hours.
• Create sold-job packages and hand off to service coordinators and field teams.
• Coordinate procurement, track lead times, and issue purchase orders.
• Serve as primary client contact for proposals and estimate status.
• Maintain estimating logs and assist cost-savings initiatives.

Skills

HVAC estimating

Communication

Time management

Tools

HVAC estimating software

Excel

CRM platforms

Job description

Comfort Systems USA Southwest is seeking an organized HVAC Service Estimator & Proposal Coordinator to support our service and maintenance department. You will review field reports, source pricing, estimate costs, and draft professional proposals to ensure profitable project execution.

The role acts as a bridge between field technicians, sales, and clients. The position requires 2–5 years in HVAC estimating or service coordination, strong communication, and proficiency with estimating software,