Hybrid HR Operations Specialist

Aston Carter; United States; Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Life Insurance

PTO/Leave benefits

Job summary

Aston Carter is seeking a detail-oriented HR Admin to support the North America HR organization in Coral Gables, FL. This contract role focuses on HRIS data entry, onboarding/offboarding, and compliance across multiple states, with a hybrid on-site schedule.

The ideal candidate will have strong experience in Workday, high attention to detail, and the ability to manage multiple priorities with limited supervision in a fast-paced environment.

Qualifications

• Hands-on HRIS / Workday data entry, employee transactions, reporting.
• Experience supporting new hires, onboarding documentation, and offboarding.
• Ability to administer Form I-9 and E-Verify.
• Strong attention to confidential employee data and privacy.
• Experience maintaining multi-state U.S. workforce records.
• Experience coordinating with payroll/shared-services functions.
• HR reporting experience and data validation.
• Ability to thrive in high-volume HR environments.

Responsibilities

• Maintain accurate and current employee records and compliance files.
• Manage HR document uploads with privacy, retention, and confidentiality.
• Complete Workday data entries and employee transactions.
• Assist with ad hoc HR reporting, data validation, and record maintenance.
• Identify and resolve discrepancies in employee information and documentation.
• Monitor federal, state, and local labor law posting requirements.
• Track regulatory changes across states and elevate impacts to HR leadership.
• Maintain supporting records for employment compliance activities.
• Prepare, process, and file onboarding documentation including personnel action forms.
• Partner with HR shared services and North America payroll for accurate hires.
• Create, organize, and maintain employee personnel files.
• Administer Form I-9 requirements and E-Verify processes.
• Support employee offboarding with accurate HRIS data entry and documentation.
• Maintain confidentiality when handling PII.

Skills

HRIS / Workday data entry

New hires onboarding

I-9 & E-Verify administration

Data accuracy & confidentiality

Multi-state HR support

HR reporting

High-volume HR environment

Payroll/shared-services coordination

Education

Bachelor's degree in Human Resources or related field

Tools

Workday

Job description

Aston Carter is seeking a detail-oriented HR Admin to support the North America HR organization in Coral Gables, FL. This contract role focuses on HRIS data entry, onboarding/offboarding, and compliance across multiple states, with a hybrid on-site schedule.

The ideal candidate will have strong experience in Workday, high attention to detail, and the ability to manage multiple priorities with limited supervision in a fast-paced environment.