HR Data & Compliance Ops Specialist

Aston Carter; United States; Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k)

Time Off

Job summary

Aston Carter is seeking a detail-oriented HR Operations Contractor to support the North America HR organization from Coral Gables, FL. The role focuses on accurate employee records, HRIS entry, and compliance processing while handling multiple priorities with high data confidentiality.

You will partner with HR shared services and North America payroll to ensure timely onboarding, file maintenance, I-9/E-Verify administration, and offboarding support. Prior Workday experience is highly relevant.

Qualifications

• Degree in Human Resources or a related field.
• Hands-on HR data-entry experience, preferably involving HRIS transactions, reporting, and data validation.
• Strong attention to detail and organizational skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Demonstrated discretion when handling confidential and sensitive employee information.
• Experience supporting a multi-state U.S. workforce is preferred.
• Workday experience is highly relevant to the role.
• Strong written and verbal communication skills.
• Ability to work cross-functionally with HR, payroll, shared services, and other internal teams.
• Strong organization and follow-through when managing high volumes of employee documentation.
• Understanding of HR data confidentiality and privacy expectations.
• Ability to identify missing, inconsistent, or inaccurate employee data before transactions are completed.
• Familiarity with federal and state employment documentation.
• Prior experience supporting geographically dispersed or multi-state employee populations is strongly preferred.

Responsibilities

• Maintain accurate and current employee records and compliance files.
• Manage HR document uploads in accordance with applicable retention, privacy, and confidentiality requirements.
• Complete Workday data entries and employee transactions.
• Assist with ad hoc HR reporting, data validation, and record maintenance.
• Identify and help resolve discrepancies in employee information and documentation.
• Prepare, process, and file new-hire onboarding documentation, including personnel action forms and technology/equipment requests.
• Partner with HR shared services and North America payroll to process new hires accurately and on schedule.
• Create, organize, and maintain employee personnel files.
• Administer Form I-9 requirements and the E-Verify process.
• Support employee offboarding through accurate HRIS data entry and documentation.
• Maintain confidentiality when working with employee records and personally identifiable information.

Skills

Customer service

Administrative support

Support

Microsoft Office

Education

Degree in Human Resources or related field

Tools

Workday

Job description

Aston Carter is seeking a detail-oriented HR Operations Contractor to support the North America HR organization from Coral Gables, FL. The role focuses on accurate employee records, HRIS entry, and compliance processing while handling multiple priorities with high data confidentiality.

You will partner with HR shared services and North America payroll to ensure timely onboarding, file maintenance, I-9/E-Verify administration, and offboarding support. Prior Workday experience is highly relevant.