Hybrid HR Data & File Compliance Consultant

CAREERS IN NONPROFITS; Oakland (CA); Hybrid; USD 41,000 - 52,000; Full time

Job summary

Careers In Nonprofits seeks a Data Verification and File Compliance Consultant to support an audit, organization, and migration of personnel records. The role is hybrid in Oakland, CA, full-time for 1.5 months, with an hourly rate of $30–$38 DOE.

Responsibilities include reviewing files, digitizing records, and migrating to ADP Workforce Now. The ideal candidate has 2–3 years of HR records experience, strong data management and confidentiality practices, and proficiency with Asana, Google

Qualifications

• 2–3 years HR coordinator-level experience with personnel records and file maintenance.
• Experience managing confidential employee information and filing systems.
• Experience with data management, records compliance, document scanning, and quality-control audits.
• Strong attention to detail and a high degree of accuracy.
• Experience using Asana.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills for repetitive, detail-intensive project work.

Responsibilities

• Inventory and audit physical personnel files and digital records.
• Review employee files against established documentation requirements for bargaining-unit and management employees.
• Identify missing, incomplete, duplicate, or improperly filed records and prepare a gap analysis.
• Standardize file names, folder structures, and document organization across physical and digital records.
• Scan physical personnel files and upload documentation into ADP Workforce Now.
• Review and update employee profiles and personnel documentation within ADP.
• Separate medical, leave, and other restricted documentation into secured folders.
• Purge, archive, or retain records per retention requirements and policies.
• Configure and test employee document-access permissions for confidentiality.
• Conduct quality-control reviews to verify migrated records.
• Maintain a compliance log documenting file status and corrections.
• Auditing and verifying physical and digital personnel records.
• Organizing and standardizing employee files.
• Scanning and migrating physical records into digital systems.
• Identifying and resolving documentation gaps.
• Updating employee profiles in ADP.
• Performing quality-control checks on personnel files.
• Tracking project progress in Asana.

Skills

HR records

data management

document scanning

Asana

Google Workspace

Microsoft Office

confidential information

organization

Tools

ADP Workforce Now

Google Drive

Job description

Careers In Nonprofits seeks a Data Verification and File Compliance Consultant to support an audit, organization, and migration of personnel records. The role is hybrid in Oakland, CA, full-time for 1.5 months, with an hourly rate of $30–$38 DOE.

Responsibilities include reviewing files, digitizing records, and migrating to ADP Workforce Now. The ideal candidate has 2–3 years of HR records experience, strong data management and confidentiality practices, and proficiency with Asana, Google