Hybrid HR Coordinator: Recruiting & Onboarding

Baird & Warner; Schaumburg (IL); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

401k with employer match

PTO

VTO

Job summary

Baird & Warner is seeking a Human Resources Coordinator to provide recruiting and operational support as part of the HR team. This role focuses on recruitment logistics, candidate preboarding, onboarding execution, and general administrative initiatives.

The position operates on a hybrid schedule, with on-site presence in the office Monday through Thursday from 8:30 AM to 5:00 PM and remote work available on Fridays. Join a long-standing local family business renowned for work/life balance.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of administrative experience in Human Resources, with direct experience supporting recruiting operations and interview scheduling.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) and prior exposure to Applicant Tracking Systems (ATS) or HR software.
• Strong organizational and time-management skills with high attention to detail, particularly when managing multiple schedules and candidate communications.
• A collaborative mindset with excellent written and verbal communication skills and a friendly, professional approach when interacting with internal teams and external candidates.
• Basic understanding of employment practices and strict adherence to confidentiality; ability to manage routine tasks independently while operating as a collaborative team member.

Responsibilities

• Candidate Sourcing & Screening: Post open positions on approved job boards, perform initial candidate sourcing, review applications against basic job requirements, and conduct preliminary phone prescreens under guidance.
• Interview Logistics & Manager Support: Schedule and coordinate all interview stages, serve as a welcoming primary contact for candidates, send reminders, and collect evaluation feedback.
• ATS & Agency Administration: Maintain candidate records and status updates in the ATS, pull basic recruiting metrics, and handle administrative liaison tasks for external staffing agencies.
• Preboarding Support: Run background checks, request reference checks, and draft standard offer letters using pre-approved templates.
• Logistics: Ensure equipment, system access, and workspaces are prepared prior to new hire start dates.
• Onboarding Execution: Execute standard onboarding checklists and administer the established orientation schedule.
• Training Schedule Coordination: Coordinate calendar invites and session logistics for new hire training.
• Internal Communications: Format and distribute routine digital employee newsletters and departmental announcements.
• General Department Support: Provide administrative support for HR programs and departmental projects.

Skills

Recruiting operations

Interview scheduling

ATS familiarity

Google Workspace

Education

Bachelor's degree

Tools

HR software

ATS platforms

Job description

Baird & Warner is seeking a Human Resources Coordinator to provide recruiting and operational support as part of the HR team. This role focuses on recruitment logistics, candidate preboarding, onboarding execution, and general administrative initiatives.

The position operates on a hybrid schedule, with on-site presence in the office Monday through Thursday from 8:30 AM to 5:00 PM and remote work available on Fridays. Join a long-standing local family business renowned for work/life balance.