Hybrid HR Administrative Assistant - Onboarding & Ops

SourcePro Search, LLC; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Job summary

SourcePro Search, LLC is seeking an HR Administrative Assistant to support the HR team with onboarding, offboarding, and document management. The role involves processing invoices, maintaining HRIS data, and coordinating interviews for professional staff.

This hybrid position requires strong organization, meticulous data handling, and solid MS Office skills. You will liaise with internal staff and vendors while contributing to a professional, efficient HR function.

Qualifications

• 1–2 years of office experience (HR experience is a plus).
• Experience with HRIS systems is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with benefits and employee plans for mid-size organizations.

Responsibilities

• Revise and update internal distribution lists for onboarding and offboarding processes.
• Review and process insurance invoices and weekly EDI files.
• Draft communications such as COBRA letters.
• Review vendor invoices and process payments.
• Enter and maintain accurate data in the HRIS system.
• Organize and maintain electronic personnel records.
• Support events by managing logistics (rooms, catering).
• Scan and file documents into the document management system.
• Generate offer letters for staff.
• Schedule and coordinate interviews for staff candidates.
• Prepare recruiting placement agreements and track invoices.
• Collaborate with staff and foster teamwork.
• Handle additional related tasks as assigned.

Skills

Office experience

MS Office

Typing 65 WPM

Organization

Communication

Discretion

Tools

HRIS

Excel

Word

PowerPoint

Job description

SourcePro Search, LLC is seeking an HR Administrative Assistant to support the HR team with onboarding, offboarding, and document management. The role involves processing invoices, maintaining HRIS data, and coordinating interviews for professional staff.

This hybrid position requires strong organization, meticulous data handling, and solid MS Office skills. You will liaise with internal staff and vendors while contributing to a professional, efficient HR function.