Hybrid HOA Assistant Manager - Path to CCMCA

PMI Indianapolis; Noblesville (IN); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

Dental insurance

Flexible schedule

Training & development

Job summary

PMI Indianapolis is seeking a detail-oriented Assistant Association Manager to join our Indianapolis office in a hybrid capacity. You will support daily portfolio operations, vendor relations, and homeowner communications.

Reporting to Community Managers and the Director of Community Management, you will assist in compliance, inspections, and preparing reports while progressing toward CMCA designation. This role offers flexibility with work-from-home options and opportunities to advance within

Qualifications

• Knowledge of HOA governing documents and financial reports.
• Excellent interpersonal and communication skills.
• Analytical and problem-solving abilities; high accuracy.
• Proficiency with spreadsheets, word processing, and email.
• Prior property management experience is preferred but not required.

Responsibilities

• Respond to homeowner inquiries by phone and email.
• Update homeowner account notes.
• Send and track violation letters and architectural requests.
• Create community newsletters.
• Create and track maintenance work orders and insurance bids.
• Support Community Managers in meetings, document scanning, site updates, and monthly reports.
• Coordinate community inspections.
• Organize bids, contracts and documents.
• Occasional local travel and periodic evening commitments.
• Process special mailings.
• Manage vendor relationships.

Skills

HOA knowledge

Communication skills

Analytical thinking

Attention to detail

Interpersonal skills

Time management

Tools

Excel

Word processing

Email

Job description

PMI Indianapolis is seeking a detail-oriented Assistant Association Manager to join our Indianapolis office in a hybrid capacity. You will support daily portfolio operations, vendor relations, and homeowner communications.

Reporting to Community Managers and the Director of Community Management, you will assist in compliance, inspections, and preparing reports while progressing toward CMCA designation. This role offers flexibility with work-from-home options and opportunities to advance within