Hybrid Graduate Programs Student Services Coordinator

School of Medicine; Palo Alto (CA); Hybrid; USD 84,000 - 95,000; Full time

Job summary

The Institute for Stem Cell Biology and Regenerative Medicine in Palo Alto is seeking a Student Services Officer 1 to provide administrative support to the graduate program, helping with admissions, financial aid, housing, registrar and visa services.

Under the direction of the Student Services Officer 2 and the Director of Graduate Studies, you will guide students, resolve routine issues, maintain records and assist with program operations while upholding policies and ensuring inclusive student

Qualifications

• Strong written and verbal communication skills.
• Basic computer skills, including experience with Microsoft Office Suite.
• Basic analysis and problem solving skills.
• Customer service skills.
• Relevant computer systems/technology experience.
• Understanding of financial transactions.
• Ability to learn and understand compliance with legal, financial, and university policies and external regulations.

Responsibilities

• Oversee, review and administer student records by analyzing data, counseling students and providing recommendations that require interpretation and influence decisions.
• Develop recommendations and collaborate with staff, faculty and other offices to resolve programmatic issues within the school and across functional units.
• Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., to guide them in making appropriate choices and decisions.
• Apprise students of research, fellowship and scholarship opportunities. Participate in related student recruitment and selection.
• Provide first line response to identify students in crisis and refer to appropriate resources, as needed.
• Collect and analyze data from multiple sources including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies.
• Develop, analyze, influence and review, policies, processes and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendation for implementation of changes.
• Identify trends, perform needs analysis, and participate in the implementation and testing of new technology.
• May develop marketing materials and strategies for program activities and outreach functions. Assist in planning and developing webinars, education fairs and other external functions.
• May provide oversight with the administration of financial processes such as financial reimbursements, data entry, reviewing terms and conditions regarding contracts, understanding vendor requirements, and following up and resolving issues.
• May train and supervise other staff, volunteers, student and temporary workers.

Skills

Communication skills

Customer service

MS Office

Analytical thinking

Education

Bachelor's degree

Job description

The Institute for Stem Cell Biology and Regenerative Medicine in Palo Alto is seeking a Student Services Officer 1 to provide administrative support to the graduate program, helping with admissions, financial aid, housing, registrar and visa services.

Under the direction of the Student Services Officer 2 and the Director of Graduate Studies, you will guide students, resolve routine issues, maintain records and assist with program operations while upholding policies and ensuring inclusive student