Hybrid Fundraising & Events Coordinator

Brigham and Women's Hospital; Somerville (MA); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive benefits

Job summary

Brigham and Women's Hospital in Somerville, MA seeks an organized administrative professional to support fundraising operations. The role emphasizes calendar management, event planning, donor data entry, and cross‑team coordination to ensure timely execution of activities.

Hybrid work arrangement in the Boston area with a 40‑hour workweek; requires high school diploma and 1–2 years in customer service or related roles; familiarity with Word, PowerPoint, Excel, Outlook, and donor databases

Qualifications

• High school diploma or equivalent and 1–2 years in a customer service/relationship role.
• Bachelor's degree preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency with Word, PowerPoint, Excel and Outlook; quick learner.
• Experience with videoconferencing platforms (Zoom/Teams preferred).
• Data entry or database management experience (Blackbaud Raiser's Edge preferred).

Responsibilities

• Proactively manage calendars for two Assistant Vice Presidents, avoiding conflicts.
• Support planning and execution of events, including on-site staffing.
• Gather RSVPs/data/registrations and document activity in donor database.
• Coordinate logistics, prepare agendas, take notes, track follow-up actions.
• Work with diverse audiences to coordinate follow-up and deliverables.
• Assist with travel arrangements and expense submissions.
• Assist with processing gifts/pledges and documentation.
• Track contracts, authorizations, and invoices; submit for signatures.
• Assist with daily admin tasks and reporting for project support.

Skills

Calendar management

Event planning

Data entry

Customer service

Verbal and written communication

Project management

Multitasking

Team collaboration

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Zoom

Teams

Blackbaud CRM / Raiser's Edge

Job description

Brigham and Women's Hospital in Somerville, MA seeks an organized administrative professional to support fundraising operations. The role emphasizes calendar management, event planning, donor data entry, and cross‑team coordination to ensure timely execution of activities.

Hybrid work arrangement in the Boston area with a 40‑hour workweek; requires high school diploma and 1–2 years in customer service or related roles; familiarity with Word, PowerPoint, Excel, Outlook, and donor databases