Hybrid Operations Assistant — Flexible Part/Full‑Time

Commonwealth-Medical-Services; Nicholasville (KY); Hybrid; USD 21,000 - 28,000; Part time

Job summary

Commonwealth-Medical-Services is seeking an Operations Assistant to support facilities, vendors, and projects nationwide. You will report to the Operations Manager and help with researching potential properties, sourcing vendors, coordinating office setups, and assisting with new site openings.

The role offers flexibility with part-time or full-time schedules (15–20 hours/week to start, with a path to full-time).

Qualifications

• Strong written and verbal communication skills, including outbound calls.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects, priorities and deadlines.
• Willingness to learn quickly and take initiative.
• Comfortable learning multiple software platforms.
• Ability to travel up to 20% for site openings.
• Preferred experience in facilities coordination or office administration.

Responsibilities

• Research commercial properties, vendors, and service providers nationwide.
• Contact vendors by phone and email, obtain quotes, and organize findings.
• Coordinate with vendors, property contacts, and staff to address facility needs.
• Assist with new office openings, relocations, and furniture/equipment setup.
• Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.
• Create internal trackers, workflow documents, reports, and operational records.
• Provide summaries for leadership review.
• Track projects through completion and communicate updates.
• Travel up to 20% for site openings.
• Support operations as business needs evolve.

Skills

Communication skills

Organizational skills

Multitasking

Proactive / initiative

Vendor coordination

Research skills

Travel willingness

Job description

Commonwealth-Medical-Services is seeking an Operations Assistant to support facilities, vendors, and projects nationwide. You will report to the Operations Manager and help with researching potential properties, sourcing vendors, coordinating office setups, and assisting with new site openings.

The role offers flexibility with part-time or full-time schedules (15–20 hours/week to start, with a path to full-time).