Hybrid Operations Assistant — Growth Path & Openings

Commonwealth-Medical-Services; Versailles (KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

Commonwealth-Medical-Services is seeking an Operations Assistant to support facility procurement, vendor coordination, and site openings in a hybrid role combining on-site presence with remote work. Flexible hours with potential to grow to full-time.

Reporting to the Operations Manager, you will research properties and vendors, obtain quotes, organize findings, and keep projects moving. Ideal candidates are organized, proactive, and able to manage multiple tasks across software platforms.

Qualifications

• Organized, resourceful, detail-oriented, and proactive.
• Strong written and verbal communication skills.
• Comfortable making outbound calls and communicating with external business partners.
• Ability to manage multiple projects, priorities, and deadlines.
• Willingness to learn quickly and take initiative.

Responsibilities

• Research commercial properties, vendors, and service providers nationwide.
• Contact prospective vendors by phone and email, obtain quotes, and organize findings for review.
• Coordinate with vendors, property contacts, and internal staff to address facility needs and keep projects moving.
• Assist with new office openings, relocations, furniture and equipment setup, and other facility-related projects.
• Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.
• Create and maintain internal trackers, workflow documents, reports, and operational records.
• Track assigned projects through completion and proactively communicate updates, challenges, or delays.
• Provide additional operational and administrative support as business needs evolve.
• Travel up to 20% as needed for new site openings and facility projects.

Job description

Commonwealth-Medical-Services is seeking an Operations Assistant to support facility procurement, vendor coordination, and site openings in a hybrid role combining on-site presence with remote work. Flexible hours with potential to grow to full-time.

Reporting to the Operations Manager, you will research properties and vendors, obtain quotes, organize findings, and keep projects moving. Ideal candidates are organized, proactive, and able to manage multiple tasks across software platforms.