Operations Assistant - Part-Time or Full-Time - Lexington, KY

Commonwealth-Medical-Services; Nicholasville (KY); Híbrido; USD 21 000 - 28 000; Tempo parcial

Resumo da oferta

Commonwealth-Medical-Services is seeking an Operations Assistant to support facilities, vendors, and projects nationwide. You will report to the Operations Manager and help with researching potential properties, sourcing vendors, coordinating office setups, and assisting with new site openings.

The role offers flexibility with part-time or full-time schedules (15–20 hours/week to start, with a path to full-time).

Qualificações

• Strong written and verbal communication skills, including outbound calls.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects, priorities and deadlines.
• Willingness to learn quickly and take initiative.
• Comfortable learning multiple software platforms.
• Ability to travel up to 20% for site openings.
• Preferred experience in facilities coordination or office administration.

Responsabilidades

• Research commercial properties, vendors, and service providers nationwide.
• Contact vendors by phone and email, obtain quotes, and organize findings.
• Coordinate with vendors, property contacts, and staff to address facility needs.
• Assist with new office openings, relocations, and furniture/equipment setup.
• Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.
• Create internal trackers, workflow documents, reports, and operational records.
• Provide summaries for leadership review.
• Track projects through completion and communicate updates.
• Travel up to 20% for site openings.
• Support operations as business needs evolve.

Conhecimentos

Communication skills

Organizational skills

Multitasking

Proactive / initiative

Vendor coordination

Research skills

Travel willingness

Descrição da oferta de emprego

Operations Assistant

Employment Type: Part-Time or Full-Time — open to starting part-time (15–20 hrs/week) with a path to full-time

Compensation: $15-20 per hour

Location: Hybrid (On-site and WFH)

We are a specialized facility procurement and management company serving government clients nationwide. We identify, secure, open, and manage facilities nationwide, providing customized solutions for each client and location.

We’re looking for an Operations Assistant to help keep our facilities, vendors, and projects moving forward. Reporting directly to the Operations Manager, this role supports everything from researching potential properties and sourcing vendors to coordinating office setups and assisting with new site openings.

We’re flexible on schedule and welcome candidates seeking either part-time or full-time work. For the right person, this role can also begin part-time with the opportunity to grow into a full-time position as the business expands and the role develops.

The ideal candidate is organized, resourceful, detail-oriented, and proactive, with a willingness to take ownership and follow tasks through to completion. You should be comfortable picking up the phone, communicating professionally with vendors and business partners, managing multiple priorities, and researching solutions independently when needed. You don’t need to know everything coming in—we’re looking for someone who learns quickly, takes initiative, and is willing to figure things out rather than waiting for the next step to be provided.

Role Responsibilities

Facility & Vendor Coordination

• Research commercial properties, vendors, and service providers in markets across the country.
• Contact prospective vendors and service providers by phone and email, obtain quotes, and organize findings for review.
• Coordinate with vendors, property contacts, and internal staff to address facility needs and keep projects moving.
• Assist with new office openings, relocations, furniture and equipment setup, and other facility-related projects.
• Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.

Administrative & Operational Support

• Create and maintain internal trackers, workflow documents, reports, and operational records.
• Assist with correspondence, document organization, file management, and task tracking.
• Gather information and prepare clear, organized summaries for leadership review.
• Track assigned projects through completion and proactively communicate updates, challenges, or delays.
• Provide additional operational and administrative support as business needs evolve.
• Strong written and verbal communication skills, including confidence in conducting outbound calls and communicating with external business partners.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, priorities, and deadlines.
• Self-motivated, resourceful, and comfortable working independently.
• Willingness to take initiative, research solutions, and troubleshoot routine issues.
• Comfortable learning and working across multiple software platforms.
• Ability to travel up to 20% as needed for new site openings and facility projects.
• Previous experience in facilities coordination, office administration, vendor management, or operations support is preferred but not required.