Hybrid Facilities Administrator: Vendor & Invoice Specialist

Aston Carter; Colwich (KS); Hybrid; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid Time Off

Job summary

Aston Carter is hiring a Facilities Administrator for a contract role in Colwich, KS. The position supports the facilities management team by coordinating work orders, managing vendor interactions, and auditing invoices to ensure SLA and contract compliance.

The role offers hands-on experience in facilities operations, vendor management, and data entry in a fast-paced retail-focused environment. Hybrid work arrangement applies, with in-office and remote components.

Qualifications

• 1 year of customer service in a high-volume setting required.
• High School Diploma or GED required.
• Typing speed of at least 35 words per minute required.
• Strong written and verbal communication skills essential.

Responsibilities

• Assist facilities manager with client inquiries and issue resolution.
• Follow up with contractors to close work orders per SLA.
• Review invoices against contract rates and approvals for compliance.
• Document activities and contractor communications in management systems.
• Support high-volume call handling and dispatch coordination.
• Maintain organized records and timelines for work orders.

Skills

Customer service

Typing 35 wpm

MS Office

Data entry

Communication skills

Multi-tasking

Phone support

Administrative support

Vendor coordination

Problem solving

Education

High School Diploma

Some college coursework

Tools

Work order systems

Job description

Aston Carter is hiring a Facilities Administrator for a contract role in Colwich, KS. The position supports the facilities management team by coordinating work orders, managing vendor interactions, and auditing invoices to ensure SLA and contract compliance.

The role offers hands-on experience in facilities operations, vendor management, and data entry in a fast-paced retail-focused environment. Hybrid work arrangement applies, with in-office and remote components.