Hybrid Executive Office Coordinator & Projects Lead

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 43,000 - 74,000; Full time

Job summary

The Johns Hopkins University is seeking a Sr. Administrative Coordinator to provide high-level administrative and office management support for the Office of Johns Hopkins Physicians, including calendar coordination, budgeting, and project support for senior leaders.

The role requires strong collaboration across departments, independent project management, and reliable handling of confidential information in a hybrid work environment on the School of Medicine Campus.

Qualifications

• High school diploma or graduation equivalent; four years of related experience.
• Additional education may substitute for required experience per JHU equivalency formula.

Responsibilities

• Provide administrative support and general office management for the Office of Johns Hopkins Physicians.
• Coordinate calendars and meetings for Deans, Department Chairs, and program leadership.
• Assist with department budgets, including monitoring expenses and budget development.
• Prepare meeting materials and draft minutes; track action items and follow-ups.
• Coordinate purchasing, billing, and accounts reconciliation; manage office logistics.
• Support organization-wide events, workshops, and conferences.

Skills

Calendar management

Event coordination

Financial administration

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Project management

Report writing

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The Johns Hopkins University is seeking a Sr. Administrative Coordinator to provide high-level administrative and office management support for the Office of Johns Hopkins Physicians, including calendar coordination, budgeting, and project support for senior leaders.

The role requires strong collaboration across departments, independent project management, and reliable handling of confidential information in a hybrid work environment on the School of Medicine Campus.