Hybrid Executive Assistant & Travel Coordinator

RSM US LLP; Davenport (IA); Hybrid; USD 57,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive benefits

Job summary

RSM US LLP is seeking an Executive Assistant to support selected leaders with calendar management, travel coordination, and expense processing, ensuring professionalism and discretion. The role includes proofreading, report preparation and project support to maintain a high standard of client and internal communications.

Under supervision, you will handle meeting logistics, data assembly and provide a consistent, positive experience across teams.

Qualifications

• Associate degree or 2+ years in a related field.
• Proficient in Microsoft Office; able to learn firm systems.
• Strong communication and proofreading skills.
• Excellent organization and time management with attention to detail.
• Effective interpersonal skills and professionalism.
• Ability to prepare presentations with charts and tables.
• Ability to balance multiple tasks and projects.

Responsibilities

• Maintain calendar appointments and prioritize meetings.
• Coordinate travel arrangements (flights, cars, hotels, meals).
• Submit expense reports promptly.
• Manage meeting logistics and note-taking.
• Handle confidential correspondence.
• Support projects and events; organize details and execution.
• Proofread and assemble documents (slides, handouts, spreadsheets).
• Prepare reports from multiple data sources.
• Serve as a responsive go-to resource.
• Liaise between ESS, internal departments and external partners.

Skills

Office software

MS Office

Communication skills

Time management

Proofreading

Presentation creation

Multi-tasking

Confidentiality

Interpersonal skills

Adaptability

Education

Associate degree

Experience 2+ years

Tools

PowerPoint

Excel

Word

ESS system

Job description

RSM US LLP is seeking an Executive Assistant to support selected leaders with calendar management, travel coordination, and expense processing, ensuring professionalism and discretion. The role includes proofreading, report preparation and project support to maintain a high standard of client and internal communications.

Under supervision, you will handle meeting logistics, data assembly and provide a consistent, positive experience across teams.