Hybrid Executive Assistant to CEO | Calendar & Travel Pro

corviaconsulting; Draper (UT); Híbrido; USD 55 000 - 75 000; Tempo integral

Resumo da oferta

corviaconsulting seeks an Executive Assistant to support the CEO, coordinating calendars, emails, travel, and wide-ranging business priorities across multiple departments.

This full-time hybrid role in Draper, Utah requires three days in the office and remote work on other days, with travel as needed. The ideal candidate is organized, proactive, and discreet.

You will handle confidential information, prepare materials, and ensure smooth operations to keep the CEO focused on strategic initiatives.

Qualificações

• Experience supporting a senior executive in a demanding environment.
• Proven calendar management and email organization skills.
• Excellent written communication skills.
• Ability to manage competing priorities with attention to detail.
• Professionalism, discretion, and the ability to handle confidential information.
• Willingness to travel and support executive needs.

Responsabilidades

• Manage the CEO’s calendar, including meetings, travel, preparation time, and scheduling conflicts.
• Organize and monitor email, identify priorities, draft correspondence, and track messages requiring a response or decision.
• Prepare meeting agendas, briefing materials, presentations, and supporting documents.
• Attend meetings as needed, capture decisions and action items, and follow up with responsible team members.
• Track departmental changes, projects, deadlines, and outstanding issues, keeping the CEO informed of progress and concerns.
• Coordinate with department leaders to ensure tasks are completed and issues are resolved; elevate delays or decisions requiring executive attention.
• Create and maintain Excel spreadsheets, reports, and trackers to organize information and support business decisions.
• Coordinate travel arrangements, itineraries, accommodations, transportation, and changes to travel plans.
• Assist with expense reports, receipts, vendor coordination, and administrative records.
• Handle office and executive errands, including dry cleaning, supply runs, pickups, drop-offs, and other logistical needs.
• Coordinate meetings, events, visitors, and office needs to ensure a professional, prepared environment.
• Maintain organized files and handle sensitive business and personal information with discretion.
• Anticipate upcoming needs, identify potential problems, and recommend practical solutions.
• Support special projects and other executive priorities as they arise.

Conhecimentos

Calendar management

Email organization

Written communication

Attention to detail

Discretion

Problem solving

Travel coordination

Prioritization

Ferramentas

Excel

Descrição da oferta de emprego

corviaconsulting seeks an Executive Assistant to support the CEO, coordinating calendars, emails, travel, and wide-ranging business priorities across multiple departments.

This full-time hybrid role in Draper, Utah requires three days in the office and remote work on other days, with travel as needed. The ideal candidate is organized, proactive, and discreet.

You will handle confidential information, prepare materials, and ensure smooth operations to keep the CEO focused on strategic initiatives.