Executive Assistant

Centella; Miami (FL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

401K with company match

Medical, Dental, Vision, Life, STD, LT

Job summary

Centella is seeking an Executive Assistant to support the VP of Operations in a hybrid South Miami office. You will coordinate complex calendars, arrange travel, and prepare materials for meetings while safeguarding confidentiality.

The role requires 4+ years of admin experience with executives, strong communication, and meticulous organization. Hybrid work schedule with office presence two to three days a week; benefits include 401K with company match and comprehensive health plans.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 4+ years of experience in an administrative role supporting executives.
• Strong written and verbal communication skills.
• Excellent calendar management, travel coordination, and meeting prep abilities.

Responsibilities

• Coordinate complex scheduling and calendar management for senior executives.
• Manage travel logistics including accommodations, transportation, and meals.
• Prepare for meetings with documents, reports, and presentations; handle logistics.
• Oversee office operations and facilities requests; manage supplies and equipment.
• Screen and respond to correspondence; follow up on action items and meetings.
• Contribute to administrative reporting and internal process improvements.

Skills

Customer service

Problem-solving

Attention to detail

Active listening

Written communication

Documentation

Time management

Professional discretion

Education

Bachelor’s degree

Tools

Office Suite

Job description

ABOUT CENTELLAWorld Class Account Executives. Dedicated Engineers. Inspired Leadership. Centella has over 50 years of reliable and trusted service in the advanced health care technology space. Through expert guidance, exceptional service, and enduring relationships, we empower our customers to be the life-saving – and life-changing – heroes that South Florida needs.DESCRIPTIONThe Executive Assistant reports directly into the VP of Operations, and will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.MAIN DUTIES AND RESPONSIBILITIESCoordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.Organize and prepare for meetings, including gathering documents, reports, presentations, and handling meeting logistics.Oversee office operations, including facilities requests, ordering supplies, managing office equipment, and space management.Review, assess, manage, and respond to correspondence; monitor and follow up on action items, correspondence, and meetings.Conduct research as needed to support senior executives and organizational initiatives.Gather and analyze information required for administrative reporting.Coordinate and assist with company events and meetings, both internal and off-site.Organize team communications and plan events, both internal and off-site.Perform other administrative tasks as assigned.Maintain professionalism and strict confidentiality with all materials.SKILLS AND ABILITIESCustomer service focus (internal & external)Problem-solving skillsAttention to detailActive listeningWritten comprehensionDeductive reasoningAbility to document and record informationProcessing informationComputer skillsMathematicsMemorizationInstructing and teaching othersDemonstrated exceptional written and verbal communication skillsFlexible team player, willing to adapt to changes and unafraid of challengesAbility to maintain confidentiality of information related to the company and its employeesQUALIFICATIONSBachelor’s degree is required (Degree in Business Administration, Management, Communication, or Healthcare Administration is strongly preferred).4 or more years of experience in an administrative role reporting directly to executive seniorExcellent written and verbal communication skills.Exceptional time management and organizational skills are required.Must have experience coordinating multiple concurrent projects.Proficiency with office productivity tools and an aptitude for learning new software and systems.Experience overseeing budgets and expenses.Experience developing internal processes and data management systems.WHAT’S IN IT FOR YOUHybrid opportunity but will need to flex to executive(s) work schedule as needed.Career growth opportunitiesTraining and development401K with company matchMedical, Dental, Vision, Life, STD, LTD, and other Voluntary BenefitsPaid Time OffThis is a hybrid role, requiring office presence in our fabulous offices in South Miami, two to three days a week. We invite qualified applicants to apply and come join our collaborative and winning team in a family business that has become a business of families!