Hybrid Brooklyn Executive & Office Administrator

Voltera; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Annual bonus

Equity compensation

Health, dental, & vision insurance

401(k) with company matching

Unlimited vacation

Job summary

Voltera is hiring an Executive & Office Administrator to support the CEO and Executive Leadership Team from our Brooklyn office. You will manage day-to-day operations, complex calendars, and coordinating meetings and events for a fast-moving organization.

The role requires 5+ years in office management or executive support, strong coordination skills, and proficiency with Microsoft 365. Hybrid in Brooklyn with 3+ days in the office per week, plus travel for key meetings as needed.

Qualifications

• 5+ years in office management or executive support.
• Experience coordinating senior leadership calendars and meetings.
• Experience coordinating large events and All Hands gatherings.
• Strong organizational skills with attention to detail.
• Proactive, service-oriented mindset and discretion.

Responsibilities

• Own day-to-day operations of Voltera's Brooklyn office, ensuring a welcoming, organized space.
• Manage executive scheduling, meetings, and travel logistics for the CEO and SLT.
• Coordinate All Hands meetings, team events, and offsites with the People Team.
• Prepare conference rooms and materials for meetings and events.
• Support building management and vendors, and oversee mail and shipments.
• Partner with IT, Security, Finance and People to smooth employee experience.
• Perform additional administrative and office operations duties as needed.

Skills

Office administration

Executive support

Calendar management

Event planning

Vendor management

Microsoft 365

Tools

Microsoft 365

Job description

Voltera is hiring an Executive & Office Administrator to support the CEO and Executive Leadership Team from our Brooklyn office. You will manage day-to-day operations, complex calendars, and coordinating meetings and events for a fast-moving organization.

The role requires 5+ years in office management or executive support, strong coordination skills, and proficiency with Microsoft 365. Hybrid in Brooklyn with 3+ days in the office per week, plus travel for key meetings as needed.