Hybrid Executive Assistant to Senior Leaders

Johnson & Johnson Co.; Horsham (PA); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Johnson & Johnson in Horsham, PA, is seeking a Senior Administrative Assistant for a hybrid role. You will support a senior leader, manage complex calendars, coordinate domestic and international travel, prepare expense reports, and enable meetings and events across a broad enterprise.

The role requires 4+ years of executive support experience, superb organizational skills, and excellence in Microsoft Office. This position offers collaboration with HR, Finance, Communications, and Medical teams.

Qualifications

• High school diploma or equivalent required.
• At least 4 years of administrative support experience for senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and exceptional attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office applications including Outlook, PowerPoint, Teams, Word, and Excel.

Responsibilities

• Manage a highly complex calendar with prioritization, efficiency, and alignment to business objectives.
• Coordinate domestic and international travel arrangements and associated logistics.
• Prepare and process expense reports in accordance with company policies.
• Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
• Track leadership action items and follow through to completion.
• Serve as a liaison between the Vice President, leadership team members, and key cross‑functional stakeholders.
• Coordinate leadership meetings, off‑sites, town halls, and special events.
• Support organizational communication efforts and ensure timely dissemination of information.
• Maintain confidential files, records, organizational documents, and business information.
• Assist with department projects, operational initiatives, and business processes.
• Develop presentations, reports, and correspondence using information from multiple sources.
• Coordinate onboarding activities and support organizational transitions as needed.
• Manage purchase orders, vendor interactions, and selected budget‑related activities.
• Partner with administrative colleagues across Oncology and Johnson & Johnson Innovative Medicine.
• Build partnerships with HR, Finance, Communications, Commercial, Medical and other support functions.

Skills

Accountability

Administrative Support

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Johnson & Johnson in Horsham, PA, is seeking a Senior Administrative Assistant for a hybrid role. You will support a senior leader, manage complex calendars, coordinate domestic and international travel, prepare expense reports, and enable meetings and events across a broad enterprise.

The role requires 4+ years of executive support experience, superb organizational skills, and excellence in Microsoft Office. This position offers collaboration with HR, Finance, Communications, and Medical teams.