Strategic Executive Assistant: Proactive, Tech-Savvy Partner

tms (USA); Chicago (IL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Healthcare benefits

401(k) with match

Job summary

tms is seeking an Executive Assistant to be a trusted partner to senior leaders, ensuring they stay focused on high‑level priorities in a fast‑paced environment. If you’re ambitious, proactive, and thrive in a dynamic team, this is your opportunity to make a difference.

The role covers on‑site and hybrid office support, calendar and travel management, expense reporting, meeting coordination, and information governance across SharePoint and Teams.

Qualifications

• 5+ years providing top-tier executive support in fast-paced environments.
• Strong written and verbal communication, with a professional demeanor.
• Ability to manage confidential information with integrity.

Responsibilities

• On-Site and Office Support: Welcome guests, coordinate catering, set up meeting spaces.
• Core Administrative Functions: Manage calendars, travel, expenses, and approvals.
• Meeting and Event Coordination: Plan agendas, coordinate content, and run virtual sessions on Teams.
• Document and Information Management: Maintain files, SharePoint, and Teams sites.
• Expanded Support: Back up other assistants, drive process improvements, and support strategic projects.

Skills

Executive support

Calendar management

Travel coordination

Meeting planning

Office coordination

Tech-savvy

Tools

Netsuite

Airtable

CoPilot

Job description

tms is seeking an Executive Assistant to be a trusted partner to senior leaders, ensuring they stay focused on high‑level priorities in a fast‑paced environment. If you’re ambitious, proactive, and thrive in a dynamic team, this is your opportunity to make a difference.

The role covers on‑site and hybrid office support, calendar and travel management, expense reporting, meeting coordination, and information governance across SharePoint and Teams.