Hybrid Executive Assistant to HR & Ops Leaders

Johnson & Johnson Co.; United States; Hybrid; USD 63,000 - 101,000; Full time

Benefits offered by this job

401(k) plan

Pension (retirement plan)

Vacation - 120 hours/year

Sick time - 40 hours/year

Holiday pay - 13 days/year

Personal & Family Time - 40 hours/year

Parental Leave - 480 hours/year

Bereavement Leave - 240 hours/year

Volunteer Leave - 32 hours/year

Military Spouse Time-Off - 80 hours

Job summary

Johnson & Johnson in New Brunswick, NJ is hiring an Executive Administrative Assistant for a hybrid role reporting to the Head of Human Resources, Technical Operations & Risk. You will work with senior management, manage sensitive information, and support HR and risk functions across global operations.

Responsibilities include calendar, travel, and meeting coordination; document management; and leveraging AI to optimize workflows. Requires 6+ years of executive support and confidentiality.

Qualifications

• High School diploma required; Associate degree preferred.
• Six years of executive-level support experience required.
• Experience supporting a head of major corporate function and HR preferred.
• Ability to maintain highly confidential information.
• Analytical thinking, sound judgment and discretion required.
• Self-starter with strong organizational skills and attention to detail.
• Experience in a complex, global, fast-changing organization; up to 5% travel.

Responsibilities

• Coordinates the Executive's planning of trips, events and meetings.
• Organizes the HR TO&R LT schedule.
• Executive meeting management, calendar, travel, expense administration.
• Schedule on-site and off-site meetings.
• Communicate effectively with all levels of the organization.
• Demonstrate flexibility in managing multiple priorities.
• Arrange domestic and international travel itineraries.
• Prepare and maintain highly confidential documents.
• Leverage AI technology to optimize workflow and communication.

Skills

Communication skills

Analytical thinking

Discretion / confidentiality

Self-starting

Organizational skills

Diary management

Document management

Travel planning

Education

High School diploma

Associate's degree or higher (preferred)

Tools

Microsoft Office

Job description

Johnson & Johnson in New Brunswick, NJ is hiring an Executive Administrative Assistant for a hybrid role reporting to the Head of Human Resources, Technical Operations & Risk. You will work with senior management, manage sensitive information, and support HR and risk functions across global operations.

Responsibilities include calendar, travel, and meeting coordination; document management; and leveraging AI to optimize workflows. Requires 6+ years of executive support and confidentiality.