Executive Assistant to VP – Hybrid (Boston/Cambridge)

Johnson Johnson; Cambridge (MA); Hybrid; USD 66,000 - 106,000; Full time

Job summary

Johnson & Johnson in Boston/Cambridge, MA is seeking an Executive Administrative Assistant to support the Vice President, Head of Integrated Drug and Tech Discovery in the Interventional Oncology organization. This hybrid role requires in-office presence 3-4 days per week and 1-2 days remote, with primary location at Boston/Cambridge offices.

The role involves managing complex calendars across time zones, coordinating meetings, travel, and expense reporting, and providing day-to-day office

Qualifications

• A minimum of a high school diploma is required.
• An associates degree is preferred.
• A minimum of eight (8) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.
• Strong organizational skills are required.
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.

Responsibilities

• Manage complex, multi-time-zone calendars.
• Prepare materials for meetings with pre-reads and logistics.
• Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.
• Support Boston/Cambridge office activities and onsite meetings.
• Communicating effectively and articulately with all levels of the organization.
• Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution.
• Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary.
• Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors.

Skills

Administrative Support

Communication

Diary Management

Document Management

Organizational Knowledge

Travel Planning

Multitasking

Education

High School Diploma

Associates degree preferred

Tools

Microsoft Office

Word

Outlook

Excel

PowerPoint

Concur

eMarketplace

Job description

Johnson & Johnson in Boston/Cambridge, MA is seeking an Executive Administrative Assistant to support the Vice President, Head of Integrated Drug and Tech Discovery in the Interventional Oncology organization. This hybrid role requires in-office presence 3-4 days per week and 1-2 days remote, with primary location at Boston/Cambridge offices.

The role involves managing complex calendars across time zones, coordinating meetings, travel, and expense reporting, and providing day-to-day office