Executive Assistant

Addison Group; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K retirement plan

Monetary bonuses

Job summary

Addison Group is seeking an experienced Executive Assistant in Chicago to provide high-level support to senior Partners. You will manage complex calendars, coordinate travel across time zones, and serve as a trusted liaison with clients and internal teams.

The role emphasizes project coordination, presentation preparation, and meticulous attention to detail. The ideal candidate has 7+ years in confidential executive support within professional services, strong MS Office skills, and a proactive,

Qualifications

• 7+ years of administrative or executive support experience in a fast-paced, confidential professional services environment.
• Experience supporting senior executives, Partners, or C-suite leadership.
• Strong project management, organizational, and time management skills.
• Experience coordinating complex schedules and travel across multiple time zones.
• Excellent written and verbal communication skills with a polished, client-service-oriented approach.
• Proactive problem-solver with sound judgment, adaptability, and strong emotional intelligence.
• Ability to work independently while collaborating effectively with leadership and cross-functional teams.
• Intermediate to advanced Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree preferred.

Responsibilities

• Provide high-level executive support to senior Partners, managing complex calendars, competing priorities, and scheduling across domestic and international time zones.
• Proactively anticipate leadership needs, resolve scheduling and travel challenges, and identify opportunities to improve efficiency.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Serve as a trusted liaison between Partners, internal teams, clients, and external stakeholders.
• Support project management initiatives, coordinating assignments, deliverables, timelines, and follow-through across client teams.
• Prepare, proofread, and edit presentations, correspondence, and executive meeting materials.
• Manage multiple priorities and projects simultaneously while maintaining exceptional attention to detail.
• Collaborate with administrative teams across domestic and international offices to ensure seamless executive support.
• Maintain confidentiality and professionalism when handling sensitive business and client information.
• Provide additional administrative and operational support as needed, including occasional responsiveness outside standard business hours.

Skills

Calendar management

Executive support

Project management

Organizational skills

Time management

Client liaison

MS Office

Communication

Problem solving

Independent worker

Education

Bachelor's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Job description

• Provide high-level executive support to senior Partners, managing complex calendars, competing priorities, and scheduling across domestic and international time zones.
• Proactively anticipate leadership needs, resolve scheduling and travel challenges, and identify opportunities to improve efficiency.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Serve as a trusted liaison between Partners, internal teams, clients, and external stakeholders.
• Support project management initiatives, coordinating assignments, deliverables, timelines, and follow-through across client teams.
• Prepare, proofread, and edit presentations, correspondence, and executive meeting materials.
• Manage multiple priorities and projects simultaneously while maintaining exceptional attention to detail.
• Collaborate with administrative teams across domestic and international offices to ensure seamless executive support.
• Maintain confidentiality and professionalism when handling sensitive business and client information.
• Provide additional administrative and operational support as needed, including occasional responsiveness outside standard business hours.

Qualifications

• 7+ years of administrative, executive support, or operations experience in a fast-paced, confidential professional services environment.
• Demonstrated experience supporting senior executives, Partners, or C-suite leadership.
• Strong project management, organizational, and time management skills.
• Experience coordinating complex schedules and travel across multiple time zones.
• Excellent written and verbal communication skills with a polished, client-service-oriented approach.
• Proactive problem-solver with sound judgment, adaptability, and strong emotional intelligence.
• Ability to work independently while collaborating effectively with leadership and cross-functional teams.
• Intermediate to advanced Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree preferred.

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation