Senior Executive Coordinator — Operations & Travel

Addison Group; Washington (District of Columbia); On-site; USD 83,000 - 90,000; Full time

Benefits offered by this job

Opportunity to support senior leaders

Collaborative work environment

Exposure to executive operations

Job summary

Addison Group is seeking a Senior Administrator in Washington, DC on behalf of our client, a global professional services firm. The role provides high-level administrative support to senior leaders, coordinates calendars and travel, and partners with internal teams to meet operational goals.

The ideal candidate will bring executive support experience, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment.

Qualifications

• Minimum of three years of senior-level administrative or executive support experience.
• Experience supporting multiple executives or senior leaders.
• Strong project coordination or project management experience preferred.
• Must have prior billing experience and familiarity with invoicing processes and project budgets.
• Bachelor’s degree preferred; equivalent professional experience will be considered.

Responsibilities

• Provide high-level administrative support to senior leadership and assist with project coordination and business operations.
• Coordinate schedules, travel, and client/project activities across multiple executives.
• Prepare meeting materials, agendas, and follow-up actions; manage budgets and billing processes.
• Support business development efforts and maintain executive biographies and materials.
• Collaborate with Accounting, Legal, Marketing, and other departments to meet deadlines.

Skills

Organizational skills

Communication skills

Multitasking

Executive support experience

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Aderant or similar billing software

Job description

Addison Group is seeking a Senior Administrator in Washington, DC on behalf of our client, a global professional services firm. The role provides high-level administrative support to senior leaders, coordinates calendars and travel, and partners with internal teams to meet operational goals.

The ideal candidate will bring executive support experience, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment.