Hybrid Executive Assistant at Creative Company, Dumbo

C-Suite Assistants; New York (NY); Hybride; USD 85 000 - 125 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision benefits

401K

Paid vacation

Résumé du poste

C-Suite Assistants in Dumbo is seeking an Executive Assistant to the Founder to support a small, tight-knit team. The role involves four days in the office with Fridays remote, handling calendar, emails, travel, and office projects while maintaining discretion and trust.

The ideal candidate has 3+ years of related experience, excellent MS Office skills, and strong communication. A BA/BS is a plus; confidentiality is essential.

Qualifications

• Minimum of 3 years of related experience.
• BA/BS from a college or university a plus.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
• Strong communication skills: written and verbal.
• Lead with kindness.
• Strategic thinker.
• Understand the importance of confidentiality and trust when supporting a FOUNDER.

Responsabilités

• Coordinate and prioritize meetings for the Founder.
• Manage schedule strategically.
• Make personal appointments.
• Vet and prioritize the Founder’s emails and draft responses.
• Maintain a busy calendar and prioritize on the Founder’s behalf and make sure the Founder’s day runs smoothly.
• Prepare materials for meetings; internal and external.
• Serve as the first point of contact for the executive office.
• Coordinate travel arrangements and create itineraries and confirm the day before.
• Order flowers for events with a specific aesthetic.
• Be the point of contact for vendors.
• Research and make reservations at restaurants.
• Be in charge of office projects.
• Greet visitors (not a lot of foot traffic).

Connaissances

MS Office

Strong communication

Strategic thinking

Discretion & confidentiality

Formation

BA/BS from college or university

Outils

Word

Excel

PowerPoint

Outlook

Description du poste

A successful, creative company in Dumbo is looking for an Executive Assistant to the Founder. The firm is growing, and the Founder needs a strong EA. The Founder cares about employees, and the office is a small, tight-knit group of about 30. The role is 4 days in the office; Fridays remote. There is a small amount of support to the COO.

About the Job:

• Coordinate and prioritize meetings for the Founder
• Manage schedule strategically
• Make personal appointments
• Vet and prioritize the Founder’s emails and draft responses
• Maintain a busy calendar and prioritize on the Founder’s behalf and make sure the Founder’s day runs smoothly
• Prepare materials for meetings; internal and external
• Serve as the first point of contact for the executive office
• Coordinate travel arrangements and create itineraries and confirm the day before
• Order flowers for events with a specific aesthetic
• Be the point of contact for vendors
• Research and make reservations at restaurants
• Be in charge of office projects
• Greet visitors (not a lot of foot traffic)

About You:

• Minimum of 3 years of related experience
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Strong communication skills: written and verbal
• Lead with kindness
• Strategic thinker
• Understand the importance of confidentiality and trust when supporting a FOUNDER

Salary, Benefits (medical, dental vision) covered 100% by the company, 401K, Paid Vacation

Hours: 9-5