Executive Assistant to Founder | Travel Monthly, In-Office

C-Suite Assistants; New York (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K

Paid vacation

Job summary

C-Suite Assistants (New York) seeks an Executive Assistant to the Founder/President. The role involves vetting emails, coordinating initiatives, and serving as a communication bridge across departments and with external partners. Travel to Florida monthly and in-office presence are required.

The ideal candidate has 7+ years in related support, a BA/BS, and strong MS Office and collaboration tools. Expect discreet handling of sensitive information with a professional, proactive demeanor.

Qualifications

• Minimum 7 years of experience in a related support position.
• BA/BS from a college or university.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
• Capable of representing the Founder and company with credibility and executive presence.
• Dynamic, resourceful, and comfortable in a fast-paced environment.
• Polished, professional demeanor with proactive ownership.
• Outstanding written and verbal communication skills.

Responsibilities

• Vet and prioritize the Founder’s emails and draft responses.
• Coordinate and track key initiatives and follow up with department heads.
• Serve as communication bridge between departments, board members, and external partners.
• Prepare materials for meetings and attend meetings with the Founder.
• Handle confidential and sensitive information with discretion.
• Travel to Florida for executive leadership meetings approx. once a month.
• Prepare presentations, reports, and briefing materials for executive and board meetings.
• Screen calls and relay detailed messages promptly.
• Manage the Founder’s calendar across multiple time zones.
• Schedule and prepare meetings with agendas, minutes, and action-item follow-ups.
• Plan and execute internal and external meetings and events.
• Oversee administrative tasks including expense reports and document organization.
• Minimal personal involvement: bill paying and personal appointments.
• Limited off-hour availability.

Skills

Executive support

Calendar management

Email management

Communication

Multi-time zone coordination

Education

BA/BS degree

Tools

Microsoft Office

Teams

Zoom

Slack

Job description

C-Suite Assistants (New York) seeks an Executive Assistant to the Founder/President. The role involves vetting emails, coordinating initiatives, and serving as a communication bridge across departments and with external partners. Travel to Florida monthly and in-office presence are required.

The ideal candidate has 7+ years in related support, a BA/BS, and strong MS Office and collaboration tools. Expect discreet handling of sensitive information with a professional, proactive demeanor.