Hybrid Executive Assistant to Directors | Nonprofit Benefits

Job Post; Jackson (MS); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Job summary

One Voice, Inc. in Jackson, MS, is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and Deputy Director.

The role requires superb organizational skills, discretion, and the ability to manage a broad range of responsibilities with minimal supervision. We value dedication to our mission and equity, with responsibilities including calendar management, meeting planning, travel coordination, and document drafting.

Qualifications

• Minimum 5 years of experience providing executive-level support, preferably in a nonprofit, advocacy, or civic organization.
• Strong organizational skills and ability to prioritize multiple tasks with excellent attention to detail.
• Exceptional written and verbal communication skills; ability to draft high-quality materials under tight deadlines.
• Technologically savvy with proficiency in Microsoft SharePoint and Office Suite, Google Workspace, Zoom, and cloud-based project management tools.
• Ability to work independently and collaboratively in a fast-paced, mission-driven environment.
• High degree of professionalism in dealing with diverse groups including board members, senior executives, staff, and external partners.
• Commitment to equity, social justice, and the mission of One Voice.

Responsibilities

• Co-Manage the ED & DD’s calendar, schedule appointments, coordinate meetings, and ensure preparation and follow-up.
• Plan and ensure the ED & DD schedule is followed, acting as a gatekeeper for smooth operations.
• Assist in planning and execution of meetings, retreats, and board events, including logistics and documentation.
• Draft and edit internal/external correspondence, memos, presentations, and reports for the ED & DD, including contracts and MOUs.
• Prepare travel arrangements and reconciliations; coordinate with Finance for expenses.
• Conduct background research, compile data, and create briefing materials for meetings and initiatives.
• Assist in board matters including drafting and editing minutes.
• Maintain filing systems, manage contacts, and support admin tasks for the Executive Office.
• Support ED & DD’s engagement with funders, board members, civic leaders, and partners.
• Maintain confidentiality and sound judgment in interactions.

Skills

Executive-level support

Organizational skills

Communication skills

Discretion

Professionalism

Equity and social justice

Tools

Microsoft SharePoint

Microsoft Office

Google Workspace

Zoom

Cloud-based PM tools

Job description

One Voice, Inc. in Jackson, MS, is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and Deputy Director.

The role requires superb organizational skills, discretion, and the ability to manage a broad range of responsibilities with minimal supervision. We value dedication to our mission and equity, with responsibilities including calendar management, meeting planning, travel coordination, and document drafting.