Strategic Executive Assistant to Director | Nonprofit

AOIA; Chicago (IL); Hybrid; USD 45,033 - 48,353; Full time

Job summary

A non-profit organization in Chicago is seeking an Executive Assistant to provide high-level support to the Executive Director. The role involves managing executive operations, enhancing Board engagement, and ensuring smooth team coordination. The ideal candidate has substantial experience in executive assistance, advanced skills in Microsoft Office, and exceptional organizational abilities. This hybrid position requires some in-office presence with occasional domestic travel.

Qualifications

• 5–7 years in an executive assistant or administrative role.
• Experience working with Board of Directors.
• Advanced proficiency in Microsoft Office 365 Suite.
• Strong organizational and time management skills.

Responsibilities

• Manage the Executive Director’s calendar and communications.
• Coordinate travel and meeting logistics.
• Assist in Board of Directors meeting preparation.
• Collect and report on organizational data.

Skills

Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, Teams)

Project management tools (Asana, Monday.com, Jira)

Database skills (Access, SQL)

Salesforce/Fonteva knowledge

Verbal communication skills

Written communication skills

Organizational skills

Time management skills

Education

Bachelor's degree

Tools

Google Workspace

Zoom

WordPress/Squarespace

Job description

A non-profit organization in Chicago is seeking an Executive Assistant to provide high-level support to the Executive Director. The role involves managing executive operations, enhancing Board engagement, and ensuring smooth team coordination. The ideal candidate has substantial experience in executive assistance, advanced skills in Microsoft Office, and exceptional organizational abilities. This hybrid position requires some in-office presence with occasional domestic travel.