Executive Leadership Assistant | Hybrid, Nonprofit Ops

Posimages; Santa Rosa (CA); Hybrid; USD 62,000 - 70,000; Full time

Benefits offered by this job

100% employer-paid medical insurance

Paid time off (PTO) 0.058–0.077 hrs/hr

14 paid holidays

Sick Leave, Bereavement, ParentalLeave

CalSavers 401k eligibility

Job summary

Posimages seeks an Executive Assistant to support the Executive Director and assist the Director of Programs. You will manage calendars, coordinate meetings, prepare materials, and maintain filing systems to keep leadership focused on strategic priorities.

The role blends executive support with limited program and center tasks such as staffing the front desk one day weekly and helping with program logistics.

Qualifications

• Strong organizational and administrative skills.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and follow-through.
• Ability to handle sensitive information with discretion.
• Comfort working in a fast-paced and evolving environment.
• Commitment to LGBTQIA2S+ community care and belonging.

Responsibilities

• Provide administrative and logistical support to the Executive Director.
• Managing calendars, scheduling, and meeting coordination.
• Preparing meeting agendas, notes, and follow-up action items.
• Assisting with email triage and prioritization when needed.
• Coordinating logistics for board meetings and leadership meetings.
• Maintaining organized digital filing systems and institutional documentation.
• Supporting logistics for community meetings, trainings, and external partnerships.
• Tracking projects, deadlines, and deliverables across departments.
• Supporting onboarding logistics for new staff or volunteers.
• Staffing the center front desk approximately one day per week.
• Greeting visitors and helping maintain a welcoming space.
• Assisting with program logistics or events when needed.

Skills

Organizational

Administrative

Multitasking

Attention to detail

Discretion

Fast-paced environment

LGBTQIA2S+ care

Job description

Posimages seeks an Executive Assistant to support the Executive Director and assist the Director of Programs. You will manage calendars, coordinate meetings, prepare materials, and maintain filing systems to keep leadership focused on strategic priorities.

The role blends executive support with limited program and center tasks such as staffing the front desk one day weekly and helping with program logistics.