Hybrid Executive Assistant to the Executive Director

Flatbush Cats; New York (NY); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Employer-paid health insurance

HRA funded

FSA enrollment

401(k) with match

Transit/parking benefits

Paid time off

Paid holidays

Job summary

Flatbush Cats, a Brooklyn-based nonprofit, is seeking an Executive Assistant to provide high-level administrative support to the Executive Director. You’ll manage the calendar, coordinate with donors and partners, and help ensure the Executive Office runs smoothly.

This full-time, hybrid role is based in Brooklyn with four days in the office. You’ll organize meetings, track follow-ups, prepare materials, and handle confidential information with discretion.

Qualifications

• 4+ years of executive assistance or similar experience.
• Experience in nonprofit or fast-paced environments is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the Executive Director’s calendar, meetings, and stakeholder coordination.
• Coordinate meetings with major donors, partners, and external stakeholders.
• Provide day-to-day administrative support and follow-ups.
• Anticipate needs and surface missing information.
• Handle confidential information with discretion.
• Support leadership and staff meetings, agendas, notes, follow-up.
• Coordinate staff-wide administrative updates and calendars.
• Support Board coordination and committee scheduling.
• Event coordination for staff, donors, partners, and community events.
• Build project plans and improve templates and workflows.
• Maintain documents and shared information across tools.
• Develop templates and workflows to improve efficiency.
• Use technology to improve efficiency and organize growth.

Skills

Executive support

Communication

Organization

Problem solving

Tools

Google Workspace

Notion

Job description

Flatbush Cats, a Brooklyn-based nonprofit, is seeking an Executive Assistant to provide high-level administrative support to the Executive Director. You’ll manage the calendar, coordinate with donors and partners, and help ensure the Executive Office runs smoothly.

This full-time, hybrid role is based in Brooklyn with four days in the office. You’ll organize meetings, track follow-ups, prepare materials, and handle confidential information with discretion.