One Voice, Inc.: Executive Assistant

Job Post; Jackson (MS); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Job summary

One Voice, Inc. in Jackson, MS, is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and Deputy Director.

The role requires superb organizational skills, discretion, and the ability to manage a broad range of responsibilities with minimal supervision. We value dedication to our mission and equity, with responsibilities including calendar management, meeting planning, travel coordination, and document drafting.

Qualifications

• Minimum 5 years of experience providing executive-level support, preferably in a nonprofit, advocacy, or civic organization.
• Strong organizational skills and ability to prioritize multiple tasks with excellent attention to detail.
• Exceptional written and verbal communication skills; ability to draft high-quality materials under tight deadlines.
• Technologically savvy with proficiency in Microsoft SharePoint and Office Suite, Google Workspace, Zoom, and cloud-based project management tools.
• Ability to work independently and collaboratively in a fast-paced, mission-driven environment.
• High degree of professionalism in dealing with diverse groups including board members, senior executives, staff, and external partners.
• Commitment to equity, social justice, and the mission of One Voice.

Responsibilities

• Co-Manage the ED & DD’s calendar, schedule appointments, coordinate meetings, and ensure preparation and follow-up.
• Plan and ensure the ED & DD schedule is followed, acting as a gatekeeper for smooth operations.
• Assist in planning and execution of meetings, retreats, and board events, including logistics and documentation.
• Draft and edit internal/external correspondence, memos, presentations, and reports for the ED & DD, including contracts and MOUs.
• Prepare travel arrangements and reconciliations; coordinate with Finance for expenses.
• Conduct background research, compile data, and create briefing materials for meetings and initiatives.
• Assist in board matters including drafting and editing minutes.
• Maintain filing systems, manage contacts, and support admin tasks for the Executive Office.
• Support ED & DD’s engagement with funders, board members, civic leaders, and partners.
• Maintain confidentiality and sound judgment in interactions.

Skills

Executive-level support

Organizational skills

Communication skills

Discretion

Professionalism

Equity and social justice

Tools

Microsoft SharePoint

Microsoft Office

Google Workspace

Zoom

Cloud-based PM tools

Job description

One Voice, Inc.: Executive Assistant

LOCATION

Jackson, MS

SALARY

$40000 - $45000 (Yearly)

HEALTHCARE

Employer-sponsored health insurance offered

COMPANY

One Voice, Inc.

DEPARTMENT

Operations

EMPLOYMENT TYPE

Non-Profit

MINIMUM LEVEL OF EXPERIENCE

Departmental Staff (a role in a specific department. Ex: Organizer, Finance Assistant, Social Media Manager)

APPLY BY

October 3, 2026

JOB DESCRIPTION

Executive Assistant: Job Description

The Executive Assistant will provide high-level administrative and operational support to the Executive Director (ED) & Deputy Director (DD), ensuring efficient day-to-day operations and enhancing the effectiveness of the Executive Office. This role requires superior organizational skills, exceptional communication abilities, a high level of discretion, and the capacity to manage a wide range of responsibilities with minimal supervision.

One Voice is looking for individuals who are passionate about our mission. Please familiarize yourself with our messaging and programs before applying. If you do not fully support the Black liberation and power-building movement, this role is not suitable for you. There is no perfect candidate for this role. We seek dedicated and passionate individuals who want to make a difference, and we know not everyone will have all the qualifications identified below.

Key Responsibilities

• Co-Manage the ED & DD’s calendar, schedule appointments, coordinate meetings, and ensure appropriate preparation and follow-up.

• Plan, coordinate, and ensure the ED & DD’s schedule is followed and respected, acting as a gatekeeper and gateway for smooth day-to-day operations.

• Assist in the planning and execution of organizational meetings, retreats, convenings, and board meetings, including logistics, documentation, and coordination.

• Draft, edit, and proofread internal and external correspondence, memos, presentations, and reports on behalf of the ED & DD, including drafting contracts and memorandum of understanding.

• Prepare travel arrangements and itineraries; reconcile and submit expense reports in coordination with the Finance team.

• Conduct background research, compile data, and create briefing materials for meetings, speeches, and strategic initiatives.

• Assist in board matters including drafting and editing minutes,

• Maintain accurate filing systems, manage contact databases, and support general administrative tasks for the Executive Office.

• Support ED & DD’s engagement with key stakeholders, including funders, board members, civic leaders, and community partners.

• Maintain confidentiality and exercise sound judgment in all interactions and decisions.

Qualifications

• Minimum 5 years of experience providing executive-level support, preferably in a nonprofit, advocacy, or civic organization.

• Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail.

• Exceptional written and verbal communication skills; ability to draft high-quality materials under tight deadlines.

• Technologically savvy with proficiency in Microsoft Sharepoint and Office Suite, Google Workspace, Zoom, and cloud-based project management tools.

• Ability to work independently and collaboratively in a fast-paced, mission-driven environment.

• High degree of professionalism in dealing with diverse groups of people including board members, senior executives, staff, and external partners.

• Commitment to equity, social justice, and the mission of One Voice.

Work Environment & Compensation

• This is a full-time position based in Mississippi. Occasional evening or weekend work may be required.

• Most work is done in an office-like environment, completing projects at a desk for extended periods and working with a computer.

• The employee may sometimes have to lift, push, and/or carry items above ten (10) pounds.

• The employee may need to move and/or stand for extended periods.

• Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job.

• Competitive salary commensurate with experience, plus a comprehensive benefits package including health insurance, professional development opportunities and paid leave.

One Voice, Inc. strives to create a workplace where all individuals are treated fairly and with respect, regardless of their background. One Voice Mississippi, Inc. prohibits discrimination and harassment based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance

• Health insurance

• Paid time off

• Retirement plan

• Vision insurance

Work Location: Hybrid