Hybrid Executive Assistant to CFO & Finance Leaders

University of Virginia; Charlottesville (VA); Hybrid; USD 70,000 - 128,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Generous Paid Time Off

Retirement Savings

Disability Insurance

Health Saving Plans and FSAs

Certification and Education Support

Job summary

UVA Health in Virginia seeks a Senior Executive Assistant to provide high-level support to the Chief Financial Officer and Finance leaders across the organization. This role demands exceptional judgment, discretion, initiative, and the ability to coordinate priorities across a complex health system.

The successful candidate will manage complex calendars, prepare meeting materials, coordinate travel, and assist with budget administration and office operations in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and related experience.
• At least five years of relevant experience supporting C-suite or senior executives.
• Experience in healthcare, higher education, finance, supply chain, or similarly complex environments.

Responsibilities

• Managing complex executive calendars across multiple leaders, resolving scheduling conflicts, protecting time for strategic priorities, and anticipating preparation or follow-up required for each commitment.
• Maintaining a forward-looking view of deadlines, governance activities, leadership meetings, travel, presentations, and other significant priorities.
• Proactively providing reminders and ensuring executives have materials, context, and logistical details for upcoming meetings.
• Coordinating meetings involving executive leaders, board members, physicians, operational partners, and UVA stakeholders.
• Preparing agendas, correspondence, presentations, reports, briefing materials, and other documents of varying complexity.
• Managing the flow of sensitive information through email, telephone communications, correspondence, and filing systems.
• Tracking decisions, action items, and deliverables to ensure progress and timely follow-up.
• Coordinating travel arrangements, itineraries, appointments, and meeting logistics.
• Exercising sound judgment when handling confidential financial, personnel, strategic, and organizational information.
• Supporting office operations, purchasing, budget administration, and departmental procedures.
• Building productive relationships across Finance and UVA Health to facilitate communication and coordinated execution.

Skills

Calendar management

Executive support

Discretion

Meeting logistics

Travel arrangements

Budget administration

Stakeholder coordination

Education

Bachelor's degree

Job description

UVA Health in Virginia seeks a Senior Executive Assistant to provide high-level support to the Chief Financial Officer and Finance leaders across the organization. This role demands exceptional judgment, discretion, initiative, and the ability to coordinate priorities across a complex health system.

The successful candidate will manage complex calendars, prepare meeting materials, coordinate travel, and assist with budget administration and office operations in a fast-paced environment.