Hybrid Executive Assistant & Program Coordinator I

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 67,000 - 98,000; Full time

Job summary

Commonwealth of Massachusetts seeks an Executive Assistant (Program Coordinator I) to coordinate and monitor assigned program activities within the Right of Way Bureau. The role supports the Director and Deputy Director, ensuring timely preparation of items for leadership and coordination with Legal, Engineering, and Finance sections.

The position requires at least two years of related experience or a qualifying degree, with strong ability to analyze data, manage records, and coordinate

Qualifications

• Two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration involving program management/coordination.
• Substitutions: Bachelor's degree in business administration/management/public administration may substitute for required experience; other majors may substitute for up to one year.
• Special Requirement: MA Class D Driver's License may be required depending on assignment.

Responsibilities

• Coordinate and monitor assigned program activities for the ROW Bureau; review data and provide support to agency personnel.
• Liaise between ROW Bureau sections and MassDOT support services; prep items for the Director and Deputy Director.
• Monitor project tracking, schedule meetings, and assist in preparing correspondence and case files.
• Archive documents on SharePoint and coordinate with Conveyance for recording at registry of deeds.
• Assist with office management, resource allocation, and training/orientation for new staff.

Education

Bachelor's degree in business administration, business management or public administration

Job description

Commonwealth of Massachusetts seeks an Executive Assistant (Program Coordinator I) to coordinate and monitor assigned program activities within the Right of Way Bureau. The role supports the Director and Deputy Director, ensuring timely preparation of items for leadership and coordination with Legal, Engineering, and Finance sections.

The position requires at least two years of related experience or a qualifying degree, with strong ability to analyze data, manage records, and coordinate