Hybrid Executive Assistant & Operations Lead

Better Placed; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Better Placed in New York is seeking a Personal Assistant & Operations Executive to support the Managing Director and collaborate with global People, Finance and leadership teams.

You will shape the employee experience, manage office operations, coordinate onboarding and events, and ensure the business runs smoothly in a fast-paced, creative environment. This role rewards ownership and strong communication, with opportunities to grow across HR and finance functions.

Qualifications

• Experience in office management, operations, HR administration, finance support or executive assistance.
• Strong organisational, communication, and discretion.
• Comfortable coordinating with global teams and internal stakeholders.
• Experience with payroll, benefits, and US payroll familiarity is valued.

Responsibilities

• Support day-to-day office operations, facilities, IT, suppliers, and events.
• Coordinate onboarding, offboarding, and recruitment administration; assist with payroll changes and benefits.
• Manage calendars, travel, meetings, and coordination with global teams.
• Assist with financial processes, supplier payments, and vendor management.

Skills

Office management

Executive support

Payroll knowledge

HR administration

Calendar management

Stakeholder comms

Tools

Google Workspace

Microsoft Office

Slack

HRIS

Job description

Better Placed in New York is seeking a Personal Assistant & Operations Executive to support the Managing Director and collaborate with global People, Finance and leadership teams.

You will shape the employee experience, manage office operations, coordinate onboarding and events, and ensure the business runs smoothly in a fast-paced, creative environment. This role rewards ownership and strong communication, with opportunities to grow across HR and finance functions.