Hybrid Executive Assistant — Operations, Budgets & Systems

Pharmko, Inc.; Woodmere (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Pharmko, Inc. in New York, NY is seeking a full-time Operations & Compliance Manager to advance efficiency and quality of care. The role blends on-site and remote work in NY, with a focus on Excel and overall Office suite proficiency.

The candidate will manage budgets, oversee recruitment, act as company spokesperson, and improve systems using our proprietary software. Regular leadership reporting and cross-team collaboration are essential.

Qualifications

• Advanced Microsoft Office proficiency required; competency tested
• Budgeting experience and monitoring responsibilities
• Recruiting, hiring, and scheduling employees
• Regulatory compliance understanding for company operations
• Strong leadership and ability to run weekly client meetings
• Ability to develop systems to streamline efficiency
• Very strong Excel skills required
• Excellent communication of findings to leadership

Responsibilities

• Develop and implement efficiency and quality goals
• Ensure regulatory compliance for the company
• Prepare and monitor budgets
• Recruit, hire, and schedule employees
• Serve as spokesperson for the company
• Develop systems using proprietary tools to streamline processes
• Lead weekly client meetings to discuss expectations and improvements
• Monitor all systems and provide timely feedback to leadership
• Communicate findings to leadership team

Skills

Microsoft Office proficiency

Excel

Budgeting

Hiring and staffing

Regulatory compliance

Leadership and meetings

Process improvement

Tools

Microsoft Office suite

Proprietary systems

Job description

Pharmko, Inc. in New York, NY is seeking a full-time Operations & Compliance Manager to advance efficiency and quality of care. The role blends on-site and remote work in NY, with a focus on Excel and overall Office suite proficiency.

The candidate will manage budgets, oversee recruitment, act as company spokesperson, and improve systems using our proprietary software. Regular leadership reporting and cross-team collaboration are essential.